Looking for Office Manager Teaching and Learning in Arizona

Job title: Office Manager Teaching and Learning
Company: Roosevelt School District
Job description: SUMMARY: The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

PERFORMANCE RESPONSIBILITIES: * Manage executives’ schedules, calendars, and appointments

• Coordinate office staff activities to ensure maximum efficiency
• Organize orientation and training of new staff members
• Design and implement filing systems
• Ensure filing systems are maintained and current
• Establish and monitor procedures for record keeping
• Ensure security, integrity and confidentiality of data
• Design and implement office policies and procedures
• Oversee adherence to office policies and procedures
• Analyze and monitor internal processes
• Implement procedural and policy changes to improve operational efficiency
• Prepare operational reports and schedules to ensure efficiency
• Monitor and maintain office supplies inventory
• Handle customer inquiries and complaints
• Manage internal staff relations
• Maintain a safe and secure working environment
• Act as department representative in absence of Executive Director
• Perform other duties as assigned

SKILLS/KNOWLEDGE/ABILITIES:

• Proven executive administrative, office management or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of accounting, data and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages
• Demonstrated ability to use independent judgment to set priorities and make decisions.
• Ability to use discretion in handling confidential information.
• Bilingual, English and Spanish helpful, but not necessary.

EDUCATION: High school diploma or equivalency. Professional secretarial training and some college is preferred.

LICENSES OR CERTIFICATIONS: None

EXPERIENCE: Proven experience Executive Administrative Assistant or Office manager

WORKING CONDITIONS: The working environment is the normal office setting.

TERMS OF EMPLOYMENT: Twelve-month year, Exempt Support Staff, employee benefits in accordance with Board policies.

EVALUATION: Performance to be evaluated in accordance with Board policy on evaluation of classified staff.

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Expected salary:
Location: Arizona

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