Looking for Accounts Payable in Illinois

Job title: Accounts Payable

Company: Winnetka Public Schools

Job description: Detail-oriented individual. Responsibilities include: processing accounts payables, purchase orders, and balancing monthly bank statements, providing treasurer reports. Knowledge of Excel, Word, Google Docs is necessary. Prior experience with Skyward is preferred.



RESPONSIBILITIES/DUTIES



ESSENTIAL JOB FUNCTIONS:



Possesses knowledge of District policies and regulations relating to areas of responsibilities.



Input invoices and disbursements for monthly check runs



Generate purchase orders (file copy and building copy) and distribute copies to building secretaries and other users



Periodically inspect requisitions for first approval by principal or department heads. Also, inspect any requisitions from previous fiscal year to determine if they should be closed



Compile monthly bill list for superintendent’s office



Compile an online bill list each month and email to CFO for review.



Input new vendors into Skyward after first performing a careful search to see if the vendor is already in Skyward



Merge vendor accounts in Skyward as duplicates are found and periodically search the Skyward vendor database for duplicates



Notify building secretaries and related personnel regarding cut-off dates



With each check run compare vendor addresses in Skyward to vendor addresses on invoices and make changes as necessary



Contact vendors for missing invoices prior to each check run



Assist new employees with Skyward on as needed basis (lookup, reports, etc.)



Accounts payable filing for invoices paid from main checking account and also those paid by bookkeeping



Set-up new fiscal year in Skyward



Compile monthly cash journal – use as basis for monthly cash receipts journal entry to Skyward



Annual preparatory work for auditors



Provide reports to auditors as requested in a timely manner



Monthly reconciliation of bank account. Contact payees with uncashed checks in timely manner.



Monthly reconciliation of flex benefit bank account.



Contact payees of uncashed checks drawn on main checking account in timely manner



Input cash receipts from property taxes and state payments.



Monthly reconciliation of total District cash and investments to total of bank and investment statements



Excellent communication skills



ADDITIONAL JOB FUNCTIONS:



Performs other duties as directed by the CFO and/or Superintendent.



OCCUPATIONAL REQUIREMENTS



FBI Fingerprint clearance required.



TB Test within the last 90 days of hire date.



Physical Exam within the last year of hire date.



Mandatory District-wide Compliance Training, as assigned.



Must be patient, persistent and positive.



Excellent technical competencies in a variety of areas including writing and editing, organization, problem-solving, multi-tasking, statistical record keeping, prioritizing and the like.



EDUCATIONAL PREPARATION/ CERTIFICATES/ QUALIFICATIONS



College degree preferred, associate’s degree required, in accounting. Minimum of 3-5 year Accounts Payable experience. Experience in a school environment is preferred.



PHYSICAL REQUIREMENTS



Moderate degree of physical stamina with occasional lifting of 10 to 15 pounds and occasional lifting up to 50 pounds required in the physical assistance of students with special needs. Ability to move freely to various locations within the classroom, office and other community settings. Frequent standing, walking, sitting, and bending. Frequent repetitive activities including hands, arms, and legs for clerical related work. Exposure to noise and activity of a school setting. Exposure to outdoor weather conditions.



TERMS OF EMPLOYMENT



Salary and fringe benefits will be reviewed annually by the School Board and commensurate with experience.



Interested applicants should apply online. Please include a letter of background and interest, resume,

copies of certification, transcripts and references.



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Expected salary:

Location: Illinois

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