Require Administrative Specialist III in Ogden, UT

Job title: Administrative Specialist III

Company: Weber State University

Job description: WSU's Commitment to Diversity



Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).



Position Information



Position Title Administrative Specialist III

Requisition Number S01593P

Position Category Staff

Campus Location Weber State University - Ogden, UT

Hours per week 40

Months per year 12

Alternate work schedule

Pay Grade N25

Salary

FLSA Non-Exempt

Job Summary/Basic Function



The Administrative Specialist of Interdisciplinary Projects reports to and is supervised by the Center for Science and Mathematics Education (CSME) director. The individual will also support co-directors and students of the new Environmental Science (ENVS) program in the College of Science. Additionally, the individual will work closely with the College of Science (CoS) dean's office in order to act as a liaison and budget manager for major projects, connecting with multiple faculty and staff across the college as well as with the Office of Sponsored Projects (OSP). The individual will coordinate and manage projects involving multiple faculty and departments, administer advising to students, represent program directors in their absence, coordinate projects such as in-service teaching workshops and conferences, and manage multiple budgets including CSME, ENVS, as well as interdisciplinary grants. The individual will advise program leads on budgets as well as assist in program research and needs assessments. The individual will also be responsible for general clerical, administrative, and office duties and provide assistance to students, staff, and faculty. Duties will also include assistance with acquiring supplies, working with a variety of computer programs, and general record-keeping. Necessary skills include the ability to communicate, interact, and coordinate with students, campus, and community; prepare and compose departmental/campus documents including correspondence; maintain records and budgets; and, manage major events and workshops. The position requires discretion, judgment, ability to multi-task and the ability to maintain private and sensitive information.

Required Qualifications



Required:

• High school diploma or equivalent


• Three years clerical, secretarial, administrative support or office manager experience, including budget management.


• Experience using MS Word, Excel, Email, or other basic office software applications

Preferred Qualifications



Preferred:

• Excellent verbal and written communication skills.


• Ability to interface effectively with a diverse clientele.


• Experience with data entry programs (i.e. Banner or similar), purchasing programs (Paw Place or similar) and data accessing programs (i.e. Argos, Crystal, or similar).


• Comfortable learning new software programs independently and on-the-job and able to stay current with updates.


• Some college education.


• Experience in education involved with course planning or setup, enrollment, or student and faculty support.

A successful candidate will have the following:



Seeking detail oriented applicants with the ability to organize, prioritize and complete deadlines with varied work projects in a timely manner.

Background Check? Yes

Benefits Summary



WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave.



Posting Detail Information



Job Open Date 09/21/2023

Review Date 10/01/2023

Job Close Date

Open Until Filled Yes

Notes to Applicant



If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $38,500 and may go up from there depending on candidate qualifications. The position comes with a generous .



To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references.



For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete.



Screening of applications will begin October 1, 2023. Position will remain open until filled.



Criminal background check required as a condition of employment.

Quick Link for Direct Access to Posting



ADA Essential Job Function



ADA Essential Job Function



Physical Activity of this position Extending hand(s) and arm(s) in any direction., Moving about to accomplish tasks, particularly for long distances or moving from one work site to another., Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance.

Physical Requirements of this position Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work.

Visual Acuity Requirements including color, depth perception and field of vision. Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading.

The conditions the worker will be subject to in this position. None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Expected salary: $38500 per year

Location: Ogden, UT

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