Virtual Assistant

Description: Brella Productions, a Creative Production Agency for Corporate Events and Training, is hiring an experienced Virtual Assistant for our two-member executive ownership team. This full-time employee position (no contractors please) will be 8am-6pm CT M-F with a flexed schedule to maintain a maximum of 8 hours per day. This is ideal for someone who likes longer personal breaks in their... day. Our ideal candidate is a direct, adaptive problem solver, who enjoys research, organization, and writing. The executive team is used to self-supporting but is highly adaptable and ready to partner with the VA to become even more effective leaders. If you want to make a huge difference in the lives of two folks who love supporting others, this is the partnership for you! Key Responsibilities and Tasks: • Manage Exec team’s schedule and calendars • Assist with their communication management - Email, phone, text, slack, social media • Assist with their Expense Management – Experience with Expensify a plus • Research and coordination on a variety of topics • Manage executive “to dos” – Experience with ClickUp a plus • Remote support and coordination of corporate meetings. May include note taking or delivering information or direction on behalf of the executives. • Remote support and coordination of in-person activities. Support may include arranging hospitality, deliveries, purchasing needed items, coordinating with maintenance, reviewing vendor activities via mobile phone, managing setup/breakdown of rented spaces etc. • Travel Coordination • Vendor research and management • Coordinate follow-up with other Brella team members on Exec team’s behalf. • Create or maintain documents, research summaries and spreadsheets Requirements: • Minimum of 3 years of experience as a Virtual Assistant or Administrative Assistant. Must have worked at least one year with someone in a hybrid or fully remote capacity. • An individual who finds purpose in helping others through their work • Experienced in organizing, prioritizing, and sharing tasks quickly in an all-digital environment • Experience creating detailed, easy to read directions. • Experience taking notes on computer, summarizing and including clear takeaways and next actions. • Active listening skills • Comfortable seeing problems or issues, presenting them, and proposing potential solutions for consideration • Required Technology: Highly proficient in Microsoft Outlook, Word, Excel, Zoom or MS Teams • Optional Technology: Experience in ClickUp, Slack, Expensify, Adobe Acrobat and/or AI note taking/productivity solutions. • Employee must provide a stable internet connection for this position • Must be US based and have availability Monday through Friday 8:00am – 6:00pm central time with a maximum workday of 8 hours. Candidate will co-design with Executive Team a schedule for coverage of peak hours and breaks. Brella Employment Perks: • 100% virtual working environment using Brella equipment • Ongoing productivity, project management and communication skills and technology training • Long term career growth within Brella • Robust benefits package including 401k matching, Medical/Dental/Vision, PTO and much more • Hourly rate of $18 - $20 per hour

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