Administrative Assistant & Receptionist - Remote | WFH

• Job Title:** Administrative Assistant/Receptionist
• Estimated Pay:** $17.50 to $22 per hour
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Company Description
We are a nationwide full-service bank and lender dedicated to accelerating the transition to a sustainable and low-carbon economy. Committed to fostering growth in clean energy, healthcare, technology, financial services, real estate, and other sectors, we strive to provide extraordinary service while embodying responsible environmental, social, and governance (ESG) practices.
Company Culture
At our dynamic and fast-paced organization, we embrace a culture of collaboration, inclusion, flexibility, recognition, and giving back. We seek passionate individuals who are customer-focused, results-oriented, innovative, adaptable, and thoughtful.
Company Mission
Driven by our commitment to decarbonization and sustainability, we are dedicated to financing companies, investors, and innovators leading the charge for a more sustainable, low-carbon economic system. Our mission is to reimagine the role of banking in a changing world.
Job Summary
The Administrative Assistant/Receptionist, reporting to the Office Manager, plays a vital role in both reception duties and administrative support functions, serving as the initial point of contact for our organization.
Duties And Responsibilities
• *Daily Reception Duties:**
• Warmly greet and welcome guests, directing them to appropriate staff members and offices
• Serve as a point of contact for new hires, providing office tours
• Manage incoming calls and voicemail, directing inquiries to the relevant personnel
• Assist with deliveries and shipments
• Collect and sort mail, ensuring a tidy reception area
• Maintain cleanliness and organization in reception and conference rooms
• Assist with stocking and tidying the café area
Administrative Duties - General
• Monitor and replenish kitchen inventory throughout the day
• Manage conference room calendars and resolve scheduling conflicts diplomatically
• Ensure overall office cleanliness and orderliness
• Monitor and order office supplies as needed
• Assist with shipping and materials for meetings and trainings
• Coordinate office events and meetings, including ordering lunches
• Provide support for company hospitality and incentives
• Perform ad-hoc administrative tasks as required
Administrative Duties - Accounting/Finance Team Assistance
• Prepare expense and specialty reports as requested
• Collaborate with the Accounting team
• Assist with bill processing and check issuance
Qualifications
• High School Diploma or GED required; Associates or Bachelor's degree preferred
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Previous experience in reception or administrative roles preferred
• Strong organizational and time management skills
• Excellent oral and written communication skills
• Interpersonal skills and professionalism in interacting with all levels of personnel
• Ability to maintain confidentiality and discretion
• Proactive and resourceful in a fast-paced environment
• Strong sense of teamwork and willingness to assist as needed
Position Requirements
This role primarily operates in an office environment, with potential for remote work. Physical requirements include prolonged periods of sitting or standing, computer use, and occasional lifting and bending.
Additional Duties
Flexibility is key in our growing organization, with team members expected to adapt to situational duties outside the job description.
Perks/Benefits
• Comprehensive health, dental, and vision plans
• Generous PTO allowance
• 401k with company match
• Metro SmartTrip benefits
• Remote or hybrid work schedules available
• Bonuses for eco-friendly initiatives
• Paid subscriptions and awards for workplace excellence
Equal Opportunity Employer
We are committed to providing equal employment opportunities without regard to protected characteristics.
Employment Type: Full-Time

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