Project Manager, Meetings & Incentives - Remote | WFH

Are you a highly motivated, dynamic individual with a passion for project management and a flair for event planning? We're seeking an entrepreneurial spirit to join our team in New York as a Project Manager for our Meetings & Incentives department. This role offers the opportunity to work in a fast-paced, fun environment, where you'll have the chance to interact with a diverse group of people and... manage multiple projects simultaneously.
Responsibilities
• Oversee the comprehensive project management of various meetings and events for our clients, from start to finish.
• Manage project timelines and ensure all details are accounted for.
• Build strong relationships with clients, understanding their needs and expectations.
• Assist in the sourcing, destination research, budgeting, and planning of events.
• Negotiate and contract with local vendors, defining the scope of each meeting or event.
• Manage budgets, ensuring cost-effectiveness and adherence to confirmed budgets.
• Coordinate transportation arrangements for participants.
• Facilitate the creation of program-related communication materials.
• Serve as the lead representative on-site, managing operations and relationships with vendors and hotel staff.
• Conduct post-event evaluations and ensure accurate data reconciliation.
• Responsible for auditing and reconciliation of all invoices.
Key Competencies
• Exceptional interpersonal skills, with the ability to communicate effectively at all levels.
• Detail-oriented with a proven ability to manage multiple priorities and meet deadlines.
• A team player with the ability to work well under pressure.
• Proficiency in Microsoft Office applications and a willingness to learn new technology and software solutions.
• Strong accounting skills and experience with budget management.
Qualifications
• A minimum of 5 years' experience in planning corporate meetings and incentives.
• Experience in dedicated client management, sourcing, and negotiating contract services.
• Prior operations experience in the hospitality or travel industry is a plus.
• A Certified Meetings Professional (CMP) certification is strongly preferred.
• Ability to travel domestically and internationally, including weekends.
This fully remote position requires approximately 40% travel.
Join our team and help us create unforgettable experiences for our clients! Apply now and take the next step in your event planning career.
Employment Type: Full-Time

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