Virtual Assistant

Job Description: Virtual Assistant Company: With Understanding Comes Calm, LLCPosition: Virtual AssistantReports to: Julie SkolnickType: Contractor... About Us: With Understanding Comes Calm, LLC, founded by Julie Skolnick, provides insightful guidance and support for neurodiverse individuals and their families. Our mission is to foster understanding and create impactful solutions through our courses, programs, and resources. Position Overview: We are seeking a highly organized and proactive Virtual Assistant to support Julie Skolnick with various administrative tasks. The ideal candidate will have experience with calendar management, billing, event coordination, and general administrative duties. This role requires excellent communication skills and the ability to handle multiple tasks efficiently. Key Responsibilities: • Calendar Management: • Manage and update calendars using Calendly and Google Calendar • Rescheduling clients when conflicts arise • Ensure Calendly is functioning properly and make necessary adjustments • Meeting Preparation: • Create and provide preparatory documents for meetings • Creating zoom links and inviting meeting attendees • Communicating with clients and professionals • Client Management: • Input potential client information into Airtable • Onboard clients using Hello Sign • Email completed onboarding documents to Julie Skolnick • Communicate with clients, answering questions, scheduling, and rescheduling as necessary. • Inbox Management: • Respond to speaking, article, and podcast inquiries • Communicate with clients to answer questions and assist with scheduling • Delegate tasks to Media Strategies and Web Administrator as necessary • Communicate with membership to answer questions • Event Management: • Keeping Airtable updated with events, dates, deadlines, expectations • Coordinate exhibiting opportunities and communicate with conference hosts • Manage exhibiting details and occasionally oversee booths at events • Update conference apps with relevant information • Design presentation templates • Book Launch Coordination: • Schedule book signings and tours • Communicate with the Penguin Random House team as needed • Travel Coordination: • Arrange and manage travel needs for Julie Skolnick • Membership Support: • Send out Weekly emails to share membership assets (webinars, articles, details about events and meetings • Create and send zoom links to membership • Contact experts and schedule interviews • Oversee Discord chat • Contact Management: • Utilize platforms such as Active Campaign, Vimeo, Gsuite, Access Ally, and Wordpress for managing contacts and related tasks • Miscellaneous Administrative Tasks: • Organize and manage files in G-Drive • Document and maintain Standard Operating Procedures (SOPs) Qualifications: • Proven experience as a Virtual Assistant or relevant administrative role. • Proficiency with Airtable (or comparable project management platform), Calendly, Google Calendar, G Suite, Canva, zoom. • Familiarity with Active Campaign, Vimeo, Access Ally, and WordPress. • Excellent organizational and multitasking abilities. • Strong written and verbal communication skills. • Ability to work independently and handle confidential information. • Experience in event coordination and travel management is a plus. Contract Details: • This is a contractor position with flexible hours. • Ability to work remotely. • Compensation will be discussed based on experience and qualifications. How to Apply: Interested candidates should submit their resume and a cover letter detailing their relevant experience to [email protected] Job Type: Part-time Pay: $20.00 - $30.00 per hour Expected hours: 15 – 20 per week Schedule: • Monday to Friday Experience: • Calendar management: 5 years (Required) • Virtual Assistant: 5 years (Required) • Project management software: 5 years (Required) Work Location: Remote

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