Part-Time Executive Assistant & Client Operations Specialist

Description

We're excited to offer a part-time remote position that is crucial in supporting our growing team. In this role, you will play a pivotal part in helping our clients manage their operations and achieve their goals...

Responsibilities
• Support Leadership: Assist the Director of Business Operations and provide support to various clients as needed.
• Client Relations: Maintain positive client interactions and streamline internal processes to enhance service delivery.
• Communication Management: Coordinate communication between clients' upper management and employees, managing interactions with both internal and external executives.
• Organizational Excellence: Plan and manage tasks aligning with client priorities, organizational goals, and best practices.

Daily and Monthly Tasks (varying based on client needs)
• Handle both professional and personal needs for clients.
• Maintain detailed records using our timekeeping system.
• Coordinate complex scheduling and manage extensive calendars, including the flow of information to clients' senior executives.
• Arrange travel and related activities for clients, including hotel bookings, transportation, and meal planning.
• Perform administrative tasks such as typing, dictation, creating spreadsheets, faxing, and maintaining filing systems.
• Uphold professionalism and confidentiality in all client interactions.
• Organize client communications, answer phones, and relay messages.
• Plan and coordinate client events.
• Respond to requests within 4 business hours.
• Prioritize tasks effectively while managing multiple responsibilities.

Required Skills And Experience
• Experience: 4 years in an administrative role supporting senior management.
• Communication: Excellent written and verbal communication skills.
• Time-Management: Strong time-management and organizational skills.
• Technical Proficiency: Experienced with Microsoft Office and other productivity tools; ability to quickly learn new software.
• Attributes: Flexible team player, motivated self-starter, and capable of handling confidential information with discretion.
• Communication: Confident and professional phone presence, with prompt response to urgent requests.

Preferred Qualifications
• Experience in developing internal processes and filing systems.
• Associate's degree or higher in administration, or equivalent experience.
• Familiarity with CRM systems like Active Campaign, Zoho, Pipedrive, etc.

Schedule
• Days: Monday to Friday
• Hours: 10-20 hours per week with potential for growth

If you're a dedicated and adaptable individual with a knack for organization and communication, we'd love to hear from you!

Employment Type: Part-Time

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