Executive Assistant (Remote)

Syscon, Inc., a leading IT consulting firm established in 1986, is seeking a dedicated and detail-oriented Executive Assistant to serve as the right-hand partner to our President and Co-Founder in a fully remote role. This position is ideal for someone who thrives on structure, excels at managing consistent tasks, and enjoys supporting high-level leadership with precision and professionalism.

As... the Executive Assistant, you will be responsible for managing schedules, tasks, and high-level responsibilities, ensuring smooth operations on a daily basis. Your role is crucial in maintaining consistent, reliable support to the executive team, as well as handling key communications, travel arrangements, and project coordination. You’ll play a vital part in upholding Syscon’s high standards and ensuring the company’s continued success.

Core Team Values:
• Care and Compassion: Treat clients and team members with respect, contributing to positive and consistent outcomes.
• Empowerment through Tasks: Approach each task with the mindset that consistency and reliability enhance client and team relationships.
• Team Mentality: Maintain a collaborative, "we over me" attitude, ensuring that no task is too small and every challenge is approached with steady dedication.
• Proactive Problem-Solving: Dive deep to find solutions, consistently asking for help when needed to ensure smooth operations.
• Pride and Ownership: Take initiative and demonstrate responsibility in managing tasks and supporting leadership with unwavering dependability.
• Feedback-Driven Growth: Use constructive feedback to improve processes and continuously deliver high-quality support.

Role Responsibilities: • Manage and prioritize schedules, tasks, and to-do lists with a focus on consistency and reliability. • Develop effective systems for managing time and priorities, ensuring that recurring tasks are handled efficiently. • Plan and coordinate travel itineraries, ensuring all details are thoroughly covered. • Schedule and attend meetings, take comprehensive notes, and track action items with a focus on ensuring consistency. • Ensure preparedness for meetings with necessary documents and information readily available. • Act as the first point of contact for clients, managing expectations and ensuring prompt, professional responses. • Manage the email inbox, respond to correspondences, and provide daily summaries to maintain organized communications. • Conduct research and compile data to support decision-making, maintaining consistency in all deliverables. • Draft and edit communications, such as emails and reports, with attention to detail and minimal oversight. • Assist with the execution of projects and initiatives, ensuring that consistent progress is maintained. • Organize company events, offsites, team-building activities, and conferences with a focus on detailed planning. • Provide personal assistance as needed, managing personal appointments and correspondence with the same level of consistency. • Support decision-making processes by conducting research and compiling data, demonstrating strong analytical skills.

Ideal Executive Assistant Profile:
• Proven experience as an Executive Assistant in a professional business setting, preferably supporting C-level executives.
• A bachelor's degree is preferred, though candidates with administrative certifications or some college experience will be considered.
• Knowledge of accounting or finance is a plus.
• Professional demeanor with excellent interpersonal and communication skills.
• Exceptional organizational skills and meticulous attention to detail.
• Strong time management abilities with a focus on prioritizing and completing recurring tasks efficiently.
• Proficiency with Microsoft Office, CRM systems, and virtual meeting platforms like Zoom and Microsoft Teams.

Why Choose Syscon?
• Work remotely from anywhere, providing flexibility and work-life balance.
• Engage in meaningful and consistent work with a supportive team.
• Competitive salary and comprehensive benefits package, including unlimited PTO.

Application Process: Please apply directly through Indeed. No phone inquiries are appreciated.

Syscon, Inc. is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace.

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:
• Monday to Friday

Application Question(s):
• Confirm you are able to work Monday-Friday, 8 am - 5 pm, Central Time Zone:

Education:
• Associate (Preferred)

Experience:
• executive assistance: 3 years (Required)

Language:
• professional fluent English (Required)

Work Location: Remote

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