Digital Project Assistant (Remote)

Company Overview

Xivic builds innovations on behalf of brands and established startups. Sometimes that innovation is a business strategy; sometimes it’s an app, website or piece of technology. And sometimes it’s a Digital Marketing campaign with Paid Search, SEO, and CRO components. With our expertise spanning design, technology and marketing, we create products and experiences that elevate a... business -- from awareness to engagement to revenue.

The Opportunity

Xivic is looking for a Digital Project Assistant to work closely with our Account and Project Management teams to lead digital projects to execution. The ideal applicant will have a love for all things digital and a high standard for the digital experience that brands create. This role is a great opportunity for candidates who have experience in project management and are looking to advance their career within the digital industry.

Collaboration is key for Xivic, so in addition to our A/PM team, you’ll be working closely with our Development, Marketing, and UX/UI departments to ensure that the scope and direction of each project is on schedule to make the digital magic happen. This role allows for hands-on experience with a variety of web platforms, mobile (iOS and Android), eCommerce platforms and social integration. We are looking for applicants who are self-motivated and have excellent communication skills. You should have the ability to see the big picture and ask questions, as well as laser in on details.

This is a remote role for U.S. based candidates with team members throughout North America in Pacific, Central, and Eastern time zones.

What You’ll Be Doing
• Manage multiple competing projects with shifting priorities through project development, execution, launch, and performance optimization
• Provide overall support to Account and Project Managers by communicating with Xivic’s development team, organizing and scheduling meetings, assessing high versus low priority tasks, recommending and maintaining project priorities, etc.
• Organize project tasks on a daily basis to report status to the Account Manager
• Ensure the production and timely delivery of all digital collateral
• Collaborate with various departments from development to UX teams to define requirements and ensure execution
• Effectively communicate project health and manage expectations of team members and stakeholders in a timely and clear fashion
• Prepare monthly/quarterly/ad-hoc reports of relevant metrics, insights, and recommendations as needed – presented in Google Sheets and/or Google Slides
• Review project team deliverables to ensure quality and adherence to internal standards, as well as regulatory requirements

Basic Requirements
• Bachelor’s degree in computer science, marketing, communications, or general business or equivalent education
• 1+ years of client or project management – preferably within the digital industry
• 1+ years in-house or agency experience in the same or similar role
• Ability to multitask, prioritize and organize while meeting deadlines in a fast-paced environment - will always follow up and follow through
• Ability to balance administrative functions, including information collection, planning, organizing while efficiently utilizing resources
• Experience in project management tools like ActiveCollab, Jira, Confluence, BaseCamp, Monday, etc. and a demonstrated understanding of project management methodologies
• Experience with Google Business Suite (Docs, Sheets, Slides)

Key Qualities
• Willingness to thrive in an agency environment – deadline-oriented, able to work on multiple projects simultaneously, works well under pressure, self-motivated, exercises independent judgment
• Strong problem-solving skills
• Demonstrated flexibility in job responsibilities
• Effective verbal and written communication skills
• Possess keen attention to detail

How to Apply

To apply, follow these steps:
• Email "[email protected]" with your resume (PDF format preferred) and "Digital Project Assistant" in subject line
• Answer the following prompt response in your email:

What’s a great digital experience you’ve seen lately? What made it great?

It can be anything digital… a website you saw, a Twitter post, or the banking app you use regularly.

We thank all applicants for their interest, but only those selected for an interview will be contacted

Apply Job!