PeopleOps Onboarding Specialist (Part-Time)

The Onboarding Specialist will ensure a smooth and positive experience for new hires from the job offer through onboarding. Reporting to the VP of PeopleOps, this individual will oversee the entire process, from pre-boarding tasks to ensuring that new team members are fully integrated into the company. Working closely with PeopleOps and department heads, the Onboarding Specialist will be the... primary point of contact for all onboarding-related matters, fostering a welcoming environment for new employees.

What you’ll do
• Manage the end-to-end onboarding process, ensuring a seamless and engaging experience for new employees
• Coordinate with hiring managers and department heads to prepare onboarding schedules
• Serve as the primary point of contact for new hires during their onboarding journey, addressing questions and providing support
• Conduct pre-employment reference checks
• Manage the collection and filing of required documents, including tax forms, non-disclosure agreements, E-verify, and other employment documents
• Ensure compliance with company policies and relevant labor laws
• Create and maintain orientation materials, ensuring they are up-to-date and relevant
• Ensure proper setup of company systems and access based on roles and responsibilities
• Provide support with the workforce management software (Rippling)
• Maintain contractor information and be a liaison with employment/vendor agencies
• Continuously refine and improve the onboarding process to enhance the employee experience
• Assist with special PeopleOps projects and initiatives related to onboarding and employee engagement
• Maintain accurate and up-to-date records in HR systems

What you’ll bring
• 3+ years of experience in an HR, onboarding, or employee experience role
• Strong organizational and time-management skills, with the ability to handle multiple tasks and priorities
• Excellent interpersonal and communication skills, with the ability to interact effectively with employees at all levels
• High attention to detail and accuracy in managing documentation and workflows
• Familiarity with HR systems and tools (e.g., HRIS, applicant tracking systems, onboarding platforms)
• A proactive and problem-solving mindset with the ability to work independently

What You’ll Get
• 100% remote, work from anywhere you have WiFi
• Flexible part time work schedule within standard business hours
• Accrued PTO
• 401(k) after six months with company match
• Fast track career advancement with a high growth, Great Place to Work™ certified organization
• rater8 is a “bring your own device” company, enabling you to work on your preferred operating system
• Must reside and be authorized to work in the U.S. without requiring sponsorship and must not currently reside in California

About Rater8

rater8 revolutionizes the way medical practices improve patient service and physicians’ online reputations. With rater8, medical practices enjoy more online reviews, higher online ratings, increased patient volume, and enhanced practice profitability.

rater8 is a fast-growing, high-performance healthcare IT company providing unlimited career growth and pay opportunities for its employees. We are looking for talented professionals who are excited about gaining hands-on experience with our software and clients and contributing to our company’s continued growth.

rater8 is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal opportunity regardless of race, color, ancestry, religion, gender, gender identity, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.

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