Senior Finance Specialist | UK Property & Maintenance

Job Title: Senior Finance Specialist | UK Property & Maintenance Company

Location: South Africa (Remote, UK Hours)

Job Overview:

We are seeking a highly skilled Senior Finance Specialist to join our UK-based property and maintenance group. This remote role, based in South Africa, requires a well-rounded candidate with extensive experience in finance, property management, and administration. While this is not a management role, we are looking for someone with more seniority than a typical finance assistant, capable of working across all three companies within our group. You will handle a variety of finance-related tasks, including bookkeeping, credit control, and supplier management, ensuring all financial processes run smoothly.

Key Responsibilities: • Invoice Management: • Perform thorough checks of supplier invoices against relevant POs to ensure accuracy in value, confirming that associated sales invoices have been raised and no work issues exist. • Process all supplier... invoices using Hubdoc and publish them correctly in Xero with proper coding. • Check statements and communicate with suppliers to resolve missing invoices or queries. • Notify the finance director of any suppliers chasing for payment, and confirm agreed statements. • Subcontractor & Supplier Relations: • Complete new subcontractor verifications with HMRC via Xero, setting up all relevant new contact details. • Build the purchase ledger payment run process with the finance director, including making payments directly through Xero. • Bookkeeping & Reconciliation: • Maintain accurate bookkeeping across all companies, ensuring correct nominal coding. • Factor in allocations and manage monthly reconciliations of the Factoring bank account in Xero. • Expense & Credit Control Management: • Monitor Pleo cards, ensuring all receipts are uploaded and spending limits are managed. • Oversee fuel cards and trade cards, ensuring efficient use and cost control. • Assist with credit control and external accountant queries. • Compliance & Reporting: • Manage the CIS (Construction Industry Scheme) compliance process and Reverse Charge VATprocedures. • Liaise with the finance manager to ensure timely payment of fines and deductions from wages. • Assist the finance director with preparing reports and maintaining a PCN register.

Qualifications & Skills:
• Proven experience working within a finance team with a wide range of responsibilities.
• Proficiency in Xero accounting software is essential.
• Knowledge of CIS and Reverse Charge VAT is critical.
• Experience with Factoring and bank reconciliations.
• Strong attention to detail and ability to work across multiple companies within a group structure.
• Ability to manage relationships with clients, subcontractors, and suppliers.
• Comfortable working remotely and independently, while remaining part of a cohesive team.
• Excellent communication skills for managing both internal and external queries.

Experience Level:
• A senior-level finance professional (above finance assistant level), comfortable managing complex financial tasks, but not in a management role.

Equipment Requirements: • Reliable internet connection and computer setup. • Ability to work UK hours (Monday - Friday

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