Corporate Filing Specialist (Remote)

Overview

Corporate Tools is hiring a Remote Corporate Filing Specialist. You will be doing transactional corporate filings in every jurisdiction. From forming an LLC in Idaho to amending a nonprofit corporation in Illinois to merging two corporations in Florida, you will help thousands of businesses navigate the corporate formalities of starting and maintaining a business...

Your background could be that of a title company, paralegal, legal assistant, or anything really that deals with paperwork and data entry. BUT we need you to enjoy talking to clients, emailing with them, and not just working on legal documents. Excellent customer service is important to us! We work for a lot of lawyers so it’s helpful for us to hire people that are used to the way lawyers talk. We also work with a lot of end clients that don’t have any clue about business registrations and need us to talk to them in a way that makes a complicated business registration process easy for them to understand.

The Company

Corporate Tools is a privately held, debt free, growing company. We don’t answer to shareholders or investors. Because of this, we focus on taking the time to provide solutions for our clients, not maximizing profits for shareholders. As an Employer, we recognize that you’ve been gracious enough to give us 40 hours of your week. We want to respect that time commitment and be able to provide you with a job that you enjoy coming to and a work schedule that allows you to maintain a healthy work/life balance. We think if we put our best foot forward when trying to take care of our team, that they will in turn take care of our clients.

100% Remote Opportunity

This position is 100% remote from day 1. We have some constraints with what this means. Due to payroll restrictions you must reside in one of the following states:

Alaska, Alabama, Arkansas, Arizona, Colorado, Delaware, Florida, Georgia, Idaho, Iowa, Indiana, Kansas, Kentucky, Michigan, Minnesota, Missouri, Mississippi, Montana, Nevada, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, or Wyoming.
• *Note: All messaging/emails with recruiters will be evaluated as part of the hiring process.

Shifts:

Monday-Friday 6:00AM - 6:00PM PST (9:00am-9:00pm EST) Flexible 8 hour schedule within those time frames

Benefits:
• 100% employer-paid medical, dental and vision for employees
• Annual review with raise option
• 22 days Paid Time Off: After 3 years, PTO increases to 29 days. Employees transition to flexible time off after 5 years with the company—not accrued, not capped, take time off when you want
• The 4 holidays are: New Year’s Day, Fourth of July, Thanksgiving, and Christmas Day
• Paid Maternity and Paternity Leave
• Monday - Friday schedule
• 4% company matching 401(k) with no vesting period
• Quarterly "Work Wherever" allowance
• Use to make your remote work wherever set up more comfortable, for continuing education classes, a plant for your desk, coffee for your coworker, a massage for yourself... really, whatever
• Creative environment where you can make a difference

Responsibilities: • Be knowledgeable of and responsible for: forming new companies, registering businesses and filing annual corporate compliance events • Troubleshooting issues with state forms and processes • Helping customers and internal associates with filing related questions

Requirements: • Interest and ability to learn and master the intricacies of business formations and compliance • Strong customer service skills, clear and concise communicator • Organized, detailed and inquisitive • Self motivated, independent learner and critical thinker • Collaborative and coachable • Strong computer skills, job duties are performed almost 100% online

Why you might like this job:You like little bursts of transactional work. You like finishing something. You like starting your day with a challenge of say 30 corporate filings, organizing your day to tackle the most complex and hardest filings first, and then planning easy filings around when your mind is the weakest, and when you power through the end of the day and finish, you find it rewarding that you fought a little battle and won. You enjoy extremely technical filings. But don’t mind zoning out and doing easy filings.
• Desire to learn the ins and outs of forming and maintaining businesses
• Enjoys working with clients
• Attention to detail

Job Type: Full-time

Pay: $18.50 per hour

Expected hours: 40 per week

Benefits:
• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:
• 8 hour shift
• Day shift

Application Question(s):
• We aren't looking for someone who wants just ANY job. Why do you want THIS job?
• To be eligible for this position you must reside in one of these states: Alaska, Alabama, Arkansas, Arizona, Colorado, Delaware, Florida, Georgia, Idaho, Iowa, Indiana, Kansas, Kentucky, Michigan, Minnesota, Missouri, Mississippi, Montana, Nevada, New Mexico, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, or Wyoming. Do you live in one of these states?

Work Location: Remote

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