Logistics, Supply Chain, Systems Coordinator (Part-time)

ADVENTURE, DREAM, THINK & DO – AT WORK

Vivida Lifestyle leads a movement of adventurers, dreamers, thinkers, and doers. By creating products that support & empower this lifestyle, we hope to inspire an ever-growing community that pursues life in all the many ways that bring joy & meaning. With a philosophy deeply rooted in passion, mindfulness, and action, our company culture proves to embody these values just the same.

We are looking for people who love a challenge, a creative approach and a commitment to doing one’s best work. If you’re highly motivated, love taking action, and thrive both independently or alongside a team - we want to hear from you.

VIVIDA VALUES

TRANSPARENCY – From day one, Vivida has always practiced radical transparency. For a team to be in alignment, and for honesty to hold its value in business, communication and openness is key. This is why we continually pursue transparency in all that we do, from hiring, to product development, future planning, and... more.

SUSTAINABILITY -We believe we can make a difference and will always strive to do better. Sustainability is not a buzzword to us, it’s a very real and important aspect of our business that we continue to integrate as we grow.

HARD WORK – When you are doing what you love, hard work comes naturally. In a small business such as ours, every team member does their best because their work matters. There are no cubicles or small cogs in the machine, only hugely impactful and important roles that help this company to reach its potential.

EQUAL OPPORTUNITY – Diversity, inclusion, giving everyone the opportunity to join us and succeed – we hold tightly to these basic rights and values for all.

FREEDOM & FLEXIBILITY – All positions at Vivida are remote, which provides the freedom to work from anywhere and the flexibility to do your work in a way that suits your best life.

LIFELONG LEARNING – We understand you may want to grow and adjust in your career as time goes by. We fully support education and learning in ways that may inspire you to grow into new responsibilities with the company or enrich your life otherwise.

WORK / LIFE BALANCE – We believe that balancing one’s work with life’s other priorities is monumentally important. Whether taking a lunch break to practice yoga, or making time for a surf session, at Vivida, we understand it’s in balancing these things that life at work, home, and play can truly function at its best.

Location: Remote

Our current management team works remotely in various locations in the UK and Europe.

For the Vivida Lifestyle project to grow, we recognise the need to bring on experts to commercialise the brand, build a strong foundational business base, all while staying aligned & true to our brand values & deeper purpose. We are proud of our soulful culture and we strive to foster this contagious momentum by hiring and retaining smart, creative people who through communication and collaboration are able to deliver the story and energy of the Vivida Lifestyle.

Logistics, Supply Chain, Systems Coordinator (Part-time)

THE APPLICATION PROCESS: PLEASE READ BEFORE APPLYING

We will not progress you to the next stage without receiving a video as detailed below.

Submit your resume & a video recording introducing yourself, explaining why you would be great for the job (no more than 60 seconds).

No video - no interview.

Please submit video and a copy of your CV on the following link:

https://www.dropbox.com/request/VybOjofa23uzbH3o7nas

The Company:

You will be working for Vivida Lifestyle – an ambitious and dynamic UK based clothing e-commerce company that has been trading since 2015.

The job at a glance:

We are seeking a superstar Logistics, Supply Chain, Systems Coordinator who is exceptionally organised, experienced, and proactive. This position (reporting to a founder), requires a proactive self-starter to oversee areas of order & logistics operations.

The perfect candidate will demonstrate proficiency in coordinating logistics, cultivating strong relationships with external partners, and ensuring smooth order fulfilment. If you have a strong grasp of e-commerce operations, especially with Shopify, 3PL warehouses, and data analytics skills (Excel), we want to hear from you.

Location:

A remote position for somebody that is predominantly based in the UK.

Key Responsibilities: • Day-to-day order management (eg. system errors, 3PL fulfilment, PO management, discrepancy tracking & reporting) • Maintaining & optimising system flows for orders, fulfilments and returns:

Orders: Shopify Order Management System (OMS) FTP File Transfer 3PL warehouse

Fulfillments: 3PL warehouse FTP File Transfer OMS Shopify

Returns: Returns app Shopify
• Using Shopify Flow and Rule Builder in the OMS to present data to warehouse requirements
• Drop-shipping system management: setting up new customers, ensuring smooth data flow to 3PL, dealing with errors/issues
• Tracking & maintaining stock levels.
• Reporting to the team on ABC inventory stats, contributing ideas to the reduction of B & C stock.
• Checking invoices from EU Fiscal partners to ensure correct duty & VAT charges
• Reconciliation of warehouse invoices against sales - identifying areas for attention & improvement
• Keeping business costs low but optimal, while improving margins:

Eg.1 - regular analysis of shipping offering to customers, to ensure company profitability.

Eg.2 - actively identifying opportunities to reduce inbound shipping costs
• Ensure the Finance Team has everything needed for month-end reconciliation.
• Long-term strategic planning & advancement, project-work & pushing forward the Operations area
• Working with product suppliers, freight forwarders and fiscal partners. Identification & outreach to new operational & product suppliers
• Creating new processes for a more efficient supply chain
• Role specific KPI tracking & reporting (candidate specific) and will be decided during the trial period based on capabilities.
• Providing support to wider business with marketing operations and coordination with sales projects & influencer collaborators.

Required Skills & Experience:
• E-commerce experience (Shopify)
• OMS or ERP experience (Order Desk)
• Data driven - excellent at Excel
• 3+ years of relevant experience (ideally for a fashion e-commerce Shopify business)
• Exceptional analytical skills
• Excellent attention to detail
• Able to summarise and present complex findings, accurately, clearly & concisely
• Able to manage multiple tasks simultaneously
• Extremely organised
• An effective problem solver
• Experience in supply chain management and logistics
• Experience adapting to the ad hoc tasks outside your outlined job description

Required Personal Qualities:
• An enthusiastic & delightful team player
• A curiosity to proactively identify improvement opportunities & effectively implement process change
• Inquisitive, keen to understand and improve the wider business
• Enjoys working in a collaborative 'best idea wins' environment
• Big hearted champion that picks up the trash. Big hearted = warm, loving & caring. Champion = wants to win & willing to go the extra mile to win. Picks up trash = self responsible, self learning, does the right thing when nobody's looking.
• Honest and transparent

Salary & Bonus:
• Flexible 2-3 days a week, can be discussed.
• Salary pro rata based on full-time salary band : £25-£28k

Why you’ll love working at Vivida:
• A remote working position, creating a flexible work/life balance
• Take pride in being part of a project that is out to make good things happen
• No micromanaging here. When we hire you, we trust your expertise & skills – we believe in you and support you in achieving your goals with full ownership & accountability
• We support our employee’s wellbeing and want each person to be their best selves when they come to work each day – let us know what that means for you. Need an afternoon bike ride or surf session to feel rejuvenated & motivated – go for it!
• As the company grows, so will the opportunities – the sky is the limit! Potential to forge your own path as part of Vivida’s exciting journey

About Vivida:

Vivida Lifestyle, UK-based adventure & wellbeing lifestyle clothing brand, was born with a purpose to inspire & empower a life well-lived. A life connected to nature, adventure, flow, freedom, others & oneself.

Vivida Lifestyle was initially created as a purely passion-driven project, serving as a reminder & daily inspiration to live life to the fullest - always striving to find connection to & appreciation for the natural wonders that surround us. Our name, derived from ‘Viva la Vida’, is the basis of our philosophy in all that we do, support, & create. Our outerwear, waterwear & accessories are built to enhance your adventures, with eco-chic quality, timeless versatility and beautiful style.

Vivida has a small but mighty well-balanced team, made up of practical visionaries and sceptical optimists. We dream big but embrace change and failure and recognise that with every crisis comes an opportunity to learn and to grow – as individuals, as a team, and as a business. When something doesn’t go to plan, we learn from it and quickly move onwards and upwards.

The future:

To take our Vivida story to the next level, we’re looking for an energetic, bright and proactive superstar. Somebody that will deeply care about Vivida and the work they do, and that has the potential to be with us for the long haul. As our company grows, so will the opportunities for promotions & management– the sky's the limit!

Above & beyond your skill set & track history, your character & your attitude really matters. To build the best brand in the world, we need the best team in the world.

If you share our vision of positively impacting the world, and are ready to work hard and be part of building the next great thing, Vivida Lifestyle could be the dream place for you

Apply Job!