Office Manager/Administrative Assistant/Receptionist

Office Manager/Administrative Assistant/Receptionist

Job description...

Exciting and award-winning design firm is seeking an Office Manager/Administrative Assistant for our Avon, CO office. Front desk responsibilities include greeting visitors, answering phone, screening for spam calls, taking phone messages, checking voice mail and company emails, opening the office, making coffee. Proficiency in MS Word, MS Excel, MS Outlook, and Adobe Photoshop desired. Salary commensurate with experience.

Additional duties include:
• Pick up, distribute, and send all office mail & packages (FedEx, UPS, and USPS)
• Coordinate large delivery receiving
• Handle and reconcile petty cash
• Document and deposit all received payments
• Send reports to and assist Accountant with various tasks
• Local errands as needed (pickups/drop-offs of project related materials)
• Oversee all office supplies, equipment, and services (i.e. ordering paper, copier service, copier jams, maintenance service, landscape services, replacing chairs, setting up conference rooms, etc.)
• Drop off office recycling weekly/bi-weekly
• Maintain kitchen supplies, bi-monthly refrigerator clean, coffee
• Coordinate travel arrangements and accommodations for principals and associates
• Track conference room scheduling to prevent conflicts
• Leading and documenting bi-weekly staff meetings
• Organize and perform purchasing for all Office Events
• Assist in managing and archiving physical project files
• Coordinate with IT for office needs
• Support Management/Principals with tasks on an as-needed basis
• Collect and submit employee timesheets within specified deadlines
• Track employee time-off schedules
• Post and monitor job applicants
• Oversee new hire orientation (prepare space for new employee, new hire paperwork, first day walkthroughs, answering questions)
• Organize and maintain project files
• Edit and track Owner-Architect and Architect-Consultant agreements
• Edit project manuals and specifications

Optional opportunities include:

· Work with Photoshop for editing project images

· Design and work on developing print/digital marketing materials (brochures, presentations, etc.)

· Social Media postings on behalf of the Company

· Update firm website on a recurring basis

Benefits and Perks:
• Full-time, hourly position
• Standard holidays (New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day)
• Vacation – 2 weeks per year, accrued on a quarterly basis (2.5 days per quarter) beginning at the first day of full-time employment
• Emergency/Sick leave – 6 days per year, distributed quarterly
• Bi-monthly pay periods, payday on 7th and 21st of the month
• Medical/Life Insurance – Contributory PPO plan with $25k life insurance
• Profit Sharing – discretionary, up to 8% ZA contribution after first anniversary date, vesting begins first day of employment, 20% vested on Plan anniversary (12/31) following first employee anniversary date
• Recreation Contribution - $450.00 per year after first year of employment
• Opportunity to work 4 – 10hr days with Friday off (once per quarter)

Ideal Candidate:

· Highly organized

· Innovative problem solver

· Capacity for consistent social interactions

· Motivated Self-Worker

· Succeeds with flexible and dynamic work schedule, no two days are alike!

· Naturally cultivates a positive office morale

· Comfortable lifting 40lbs, unassisted (i.e. 1 box of office paper)

Please submit resume to [email protected] or Zehren and Associates, PO Box 1976, Avon, CO 81620.

Salary commensurate with experience.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour DOE

Benefits:
• Dental insurance
• Health insurance
• Paid time off

Schedule:
• 8 hour shift, 8AM – 5PM
• Monday to Friday
• No weekends

Ability to commute/relocate:
• Avon, CO 81620: Reliably commute or planning to relocate before starting work (Required)

Experience:
• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:
• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to Commute:
• Avon, CO 81620 (Required)

Ability to Relocate:
• Avon, CO 81620: Relocate before starting work (Required)

Work Location: In person

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