Administrative Assistant - Online Support (Remote)

About the job Administrative Assistant - Online Support (Remote)

The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a can-do attitude, and who thrive in a fast-paced environment

Responsibilities: • Greet and direct visitors • Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food • Provide administrative support to the Principal and others as requested to include: • Requesting information from clients such as census information • Creating and updating client checklists • Update CRM with policies, renewal dates, participants, premium, projections and documents • Request and follow-up on signatures from client for renewal when necessary • Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s) • Print and binding of client presentations as needed • Pulling reports from carrier websites as needed • Assist with set up of seminars (on and off site) and day of tasks as needed • Provide office management duties to include but not limited to: • Assist in review of service contracts on equipment from vendors • Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur • Assist staff in training of equipment when needed • Assist in research, negotiating and price and purchase of office furniture and supplies • Get and distribute mail on a daily basis. Send checks to corporate office. • Order and maintain office supplies (paper, toner, kitchen supplies) • Other projects as assigned by management. Requirements: • Excellent verbal and written communication skills • Good interpersonal and customer service skills • Exceptional organization skills • Must be a team player • Ability to work independently • Must be able to manage multiple priorities • Able to maintain confidentiality Experience: • Excellent verbal and written communication skills • Good interpersonal and customer service skills • Exceptional organization skills • Must be a team player • Ability to work independently • Must be able to manage multiple priorities • Able to maintain confidentiality

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