Virtual Administrative Assistant - PT Flex Schedule

We are seeking a part-time detail-oriented individual to work as part of a team for two executive level principals and assist in the management, maintenance and updating of their contact databases. The ideal candidate will possess a keen eye for detail, strong organizational skills, and the ability to handle confidential information discreetly.

Key Responsibilities: • Maintain and update contact information within Salesforce for two executives. • Add links to LinkedIn profiles and upload contact photos in Salesforce. • Tag and categorize contacts into different groups for targeted communications. • Track and update attendance for various events, including social, philanthropic, and political gatherings. • Assist in generating and refining invite lists for events based on contact interactions and familiarity with the database. • Ensure the accuracy and completeness of contact data. • Work closely with executive assistants to verify and input new contact details. • Provide regular reports on the status and integrity of contact data. • Identify and rectify data inconsistencies and errors. • Collaborate with IT for Salesforce troubleshooting and updates.

Required Skills and Qualifications: • Salesforce certification is highly desirable. • College degree required. • 1-2 years of experience in data management or administrative support, preferably with Salesforce. • Proficiency in Salesforce CRM, MS Office, particularly Excel. • Excellent attention to detail, organizational, and time-management skills. • Strong communication and interpersonal abilities. • Ability to responsibly handle confidential information. • Adaptability to work in a dynamic environment.

Preferred Skills:
• Experience with Salesforce CRM and understanding its features and capabilities.
• Familiarity with data management principles and database systems.
• Previous experience in an administrative role supporting executive staff.

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