Remote Nonprofit Administrative Assistant, Data Specialist
Posted 2025-04-05Virtual Administrative Assistant Position Description (Data Specialist)
The More Than Giving Company is seeking experienced data-specialized, virtual administrative assistants to join our exclusive, top of the line, Nonprofit Virtual Assistant (NPVA) Service. Be part of an elite team that works with multiple high-performing nonprofits, learning about and contributing to their exceptional work, and helping them further their mission.
Our NPVAÂs are proactive, organized, and excellent project managers. Our clients look to our NPVAÂs for guidance and direction, as well as the ability to independently manage administrative operations.
We are seeking individuals to perform a variety of administrative tasks for nonprofit organizations, with a focus on data specific projects and clients. All activities will be performed virtually.
The data specific tasks include:
 Data management, cleaning, defining categories
 Updating and creating naming conventions based on data categories and fields and process documents
 Managing data audits, repairing errors, implementing solutions
 Updating data management and process documentation for various application integrations
 Salesforce and other CRM integration improvements
The NPVA, Data Specialist should have familiarity with and proficiency in several of the following programs and platforms:
 CRM and Donor Management Systems: Salesforce, DonorPerfect, Kindful, HubSpot, etc.
 Data Management and Analysis Tools: Excel, Google Sheets, Airtable, etc.
 Documentation and Collaboration Platforms: Asana, Dropbox, Google Workspace, etc.
The duties of the NPVA role also include the following skills:
 Schedule and manage board meetings and committee meetings; record and distribute notes; attend monthly board meetings virtually
 Maintain the organizationÂs master calendar
 Manage and update organizationÂs contact database
 Assist in donor engagement and in drafting solicitation letters
 Manage and update donor/sponsor information
 Provide administrative support to fundraising and special events
 Maintain event registration
 Assist in the development and execution of email campaigns
 Manage email and process general correspondence
 Manage social media platforms
 Marketing Assistance
 Assist in board engagement activities
 Document management and records retention
 Light bookkeeping
 Project management
 Provide webinar support
Professional Requirements:  Applicants must have a minimum of 2 years as a virtual administrative assistant - no exceptions  At least 3 years experience working with nonprofit organizations is a must - no exceptions  Minimum 5 years experience as an Administrative/Executive Assistant is required - no exceptions  College degree is preferred, some college or related certification is required  Excellent time management and organizational skills  Excellent written and oral communication skills  Technically savvy  Highly proficient in MS Office, MailChimp/Constant Contact, Dropbox, Google Suite, Zoom  Proficient in Trello/Asana, Eventbrite, Calendly, LinkedIn, Facebook, Twitter, Instagram
Additional:
 Must have reliable high-speed internet connection, computer hardware and software, reliable phone/headset
 Must be based in the U.S.
 Candidates will be asked to provide 3 references and two writing samples
 Must agree to complete The More than Giving Co NPVA certification program
 Must agree to a criminal background check
 Hired contractors are required to have their own equipment and professional liability insurance
Job Type:
 Part-time
 Contract
Contract Renewal:
 Likely
Work Remotely
 Yes
Job Types: Part-time, Contract
Pay: $24.00 per hour
Job Type: Contract
Pay: $24.00 per hour
Expected hours: 20 Â 35 per week
Application Question(s):
 Describe your work experience in the nonprofit sector (Required)
 Describe your virtual assistant experience (Required)
 Are you willing to work as a 1099 contractor?
 Are you based in the US?
Experience:
 nonprofit: 3 years (Required)
 administrative assistant: 5 years (Required)
 virtual: 1 year (Required)
Work Location: Remote
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