Remote Executive Assistant

Job Overview
We are seeking an enthusiastic virtual assistant to provide administrative support to our team while working remotely. As a Virtual Assistant at No Typical Moments, you will perform various administrative tasks, including answering emails, scheduling meetings and managing certain workflows within the business. For this role, a strong Internet connection is required as well as the ability to handle administrative projects and deliver high-quality work under minimum supervision. This person will ideally have a roster of other virtual assistant clients/projects that they manage alongside this role. If you are aligned with our mission and see your unique skills fitting into this position, go ahead and fill out our application.

Responsibilities: • Responding to emails and phone calls • Scheduling meetings • Attends meetings and takes minutes • Organizing managers’ calendars • Organizing presentation materials, as assigned • Managing Team Birthday Notices • Managing thank you cards for new clients, podcast guests, referral partners • Writing and Editing Weekly Podcast Episodes • Monthly Newsletter Sending • LinkedIn Newsletters • Handling Podcast Communications with Contractors • Preparing, formatting and editing a range of documents • Providing customer service as first point of contact • Designing/formatting case studies • Manages company wide announcements for holidays • Maintaining Quarterly Survey and Client Gift Sending spreadsheets

Qualifications: • Proven experience as a Virtual Assistant or relevant role • Available and checking email throughout the work day, is flexible, and is able to be available for prompt follow up for time sensitive emails and scheduling • Experience with word-processing software and spreadsheets (e.g. Google Drive, Google Sheets, Google Docs, MS Office) • Knowledge of online calendars and scheduling (e.g. Google Calendar) • Excellent phone, email and instant messaging communication skills • Excellent time management skills • Excellent organizational skills including attention to detail and multi-tasking skills • Self-starter who is comfortable working in a virtual capacity and self-managing • Experience with Zoom and TeamworkPM software a plus

Qualities valued at No Typical Moments:

Integrity - Honesty and authenticity

Punctuality and Professionalism

Willingness to be collaborative

Life long learner

Take initiative / proactive

Reliable

Problem Solvers

How to know if you are a good culture fit...Can you say yes to the following?
• Both personal and professional development are important to you.
• You want to make a difference in the world.
• You value diversity.
• You aren’t afraid to step outside of your comfort zone.
• You are passionate about working in a team and as a team.
• You believe digital marketing is a way to impact humanity positively.
• You value redefining business and value impact over profit.
• You value being surrounded by a great network.

Job Type: Contract

Pay: From $20.00 per hour

Expected hours: 5 – 15 per week

Benefits:
• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:
• Monday to Friday

Work Location: Remote

Apply Job!