Executive Assistant Burbank, CA, USA

Job Posting Title:
Executive Assistant

Req ID:
10106979

Job Description:

Responsible for providing comprehensive administrative support to the SVP of Production and Technology and the VP of Finance and Operations at Walt Disney Animation Studios. This role serves as a day-to-day liaison between each leader and numerous internal and external parties, ensuring smooth communication and coordination across various departments and projects.

Job Responsibilities: • Provide day-to-day administrative support to the SVP of Production and Technology and the VP of Finance and Operations. • Coordinate information, communications, and resources to align with each leader’s priorities. • Serve as an intermediary with key internal and external stakeholders. • Organize high-priority presentations, recurring meetings, and relevant events. • Maintain and organize files and documents (both electronic and paper). • Answer telephone calls, maintain calendars, and handle complex scheduling needs. • Book travels, order catering and supplies as needed and prepare expense reports. • Attend meetings as needed and capture substantive issues and action items for follow-up. • Create executive summaries of relevant industry news. • Contribute to special projects and overall departmental efficiency. • Provide administrative support to other senior leaders as needed.

Requirements: • 3+ years minimum experience in an administrative support role. • Demonstrated professionalism and ability to maintain the highest level of confidentiality and discretion. • Strong proficiency with Microsoft Office and Google Workspace suites. • Demonstrated ability to prioritize, meet deadlines, and change course of action quickly, while handling sensitive situations with discretion and respect. • Detail-oriented with the ability to maintain professionalism under pressure. • Strong organizational and follow-through skills, especially with extensive scheduling. • Effective communicator, both verbally and written. • Positive attitude and ability to be proactive, resourceful, and flexible. • Strong people skills, including the ability to work effectively as part of a team and with professionals at all levels. • Ability to take initiative and work with limited supervision. • Must be a proactive problem-solver with creative instincts and business sense. • Experience working with creative individuals. • High degree of confidence with and efficient use of technology, including proficiency in MacOS, Windows, Google Docs, Google Calendar, Microsoft Word, Excel, PowerPoint, Teams, Zoom, and internet research.

Preferred Qualifications: • Proven knowledge of the Animation industry • BA or BS preferred. The hiring range for this position in Burbank, CA is $$58,700.00-$78,600.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:
WDAS Burbank

Job Posting Primary Business:
WDAS Burbank

Primary Job Posting Category:
Executive Support

Employment Type:
Full time

Primary City, State, Region, Postal Code:
Burbank, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:
2024-12-05

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