Administrative Assistant/Data Entry Specialist

About the position
The Administrative Assistant/Data Entry Specialist at IUP Research Institute is responsible for managing data entry and maintenance of various systems, including grants management and financial systems. This role requires a strong understanding of technology, the ability to work independently, and a commitment to supporting the team in various capacities. The position also involves providing administrative support to the Executive Director and the team as needed.
Responsibilities
• Maintain expert knowledge of the grants management system and the funding search system, ensuring updates and troubleshooting as necessary.
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• Perform compliant and accurate data entry into the grants management system for pre and post-award processes.
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• Serve as the primary point of contact for help desk requests, resolving challenges and errors.
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• Assist with the award close-out process and ensure timely updates in the grants management system.
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• Execute periodic reports and review the status of proposals, identifying inaccuracies and communicating them to the Executive Director.
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• Take corrective action in the system as instructed by the Executive Director.
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• Manage requests for customized funding searches and maintain a tracking system for follow-up and metrics.
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• Develop and facilitate workshops and training on the grants management and funding search systems.
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• Collaborate with the purchasing/travel agent to manage office supplies and maintain inventory.
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• Perform data entry in the financial system and provide administrative support to the Controller.
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• Provide administrative support to the Executive Director and colleagues as needed.
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• Manage university office communications and updates, including IT and email distribution.
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• Update the RI website as directed and perform general office support tasks.
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• Assist with the coordination of Research Institute hosted events and recommend improvements to workflow and processes.
Requirements
• Strong understanding of technology and data management systems.
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• Ability to work independently and collaboratively within a team.
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• Experience with data entry and administrative support tasks.
Nice-to-haves
• Experience with grants management systems or financial systems.
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• Familiarity with workshop development and training facilitation.
Benefits
• 401(k)
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• Dental insurance
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• Health insurance
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• Paid time off
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• Vision insurance

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