Executive Virtual Assistant & Event Host - Contract to Hire

We're seeking an experienced, highly organized professional to serve as Executive Assistant to our CEO while managing virtual coordination duties and hosting monthly virtual events. This 10-hour-per-week position focuses on remote administrative support, virtual event hosting, and client-facing responsibilities. The ideal candidate will be reliable, proactive, and comfortable managing multiple priorities in a virtual environment.

Virtual Event Hosting:

• On-camera host for evening virtual events Mon-Fri (4:00

pm - 9:00 pm EST events for career women).

• Available for one (1) Saturday morning per month (8:00 am -

12:00 pm EST).

Administrative Support:

• Manage CEO's calendar and coordinate daily/weekly

schedules.

• Lead virtual team meetings on a weekly basis.

• Provide premium white-glove client service, including:

• Personalized communication and support VIP client

experience management.

• Proactive problem-solving and anticipation of client

needs.

• High-touch follow-up and relationship maintenance.

Event Coordination:

• Plan and execute monthly virtual meetings and webinars.

• Research, vet, and manage relationships with:

• Event vendors and suppliers

• Virtual Service Providers

• Coordinate online logistics

• Schedule travel and accommodations

Operational Duties:

• Plan and execute hybrid events including:

• 3-4 annual in-person events

• Monthly virtual meetings/webinars

• Coordinate both online and offline logistics

• Develop and maintain efficient systems for digital filing

and documentation.

• Handle client communications and follow-ups across all

channels.

• Manage CRM tools and email marketing platforms.

• Create invoices and track payments.

• Project management using Asana.

• Negotiate and manage vendor contracts and relationships.

• Create and maintain preferred vendor lists.

• Coordinate high-end catering, venues, and event.

experiences.

Required Qualifications:

• 3+ years of executive-level support experience.

• Proven experience managing virtual events and providing exceptional client services.

• Excellent organizational and time management skills.

• Strong vendor management and negotiation skills.

• Proficiency in G-Suite, Zoom, Asana (ActiveCampaign CRM experience is a plus).

• High digital literacy and remote work experience.

• Outstanding written and verbal communication skills.

• Must be comfortable hosting on-camera virtual events.

• Ability to work independently and meet deadlines in a remote setting.

Key Attributes:

• Client-facing and results-focused.

• Proactive, detail-oriented, and process-driven.

• Exercises discretion and maintains confidentiality.

• Thrives in fast-paced environments.

• Strong problem-solving abilities.

• Excellence in relationship building and maintenance.

• Keen eye for details, quality, and premium service standards.

Position Details:

• 10 - 15 hours per week (potential for additional hours).

• Remote work arrangement:

• Fully remote with virtual hosting and coordination responsibilities.

• Monthly virtual meetings.

• Potential for role expansion.

• Compensation based on experience and qualifications.

The ideal candidate will understand the importance of creating exceptional white-glove experiences for our clients while maintaining efficient operational systems. They should be comfortable managing multiple priorities and delivering consistent, high-quality results in a virtual environment and be open to potential growth opportunities as the role evolves.
• Note: No negotiations or agreements will be conducted outside of Upwork.

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