VP of Finance and Administration (Remote)

A company is seeking an experienced, motivated and strategic Vice President of Finance and Administration to join its team. Reporting to the Chief Operating Officer, the VP of Finance and Administration will be a key member of the leadership team charged with oversight and execution of all financial processes and procedures, and strategically leading human resources across the organization The VP of Finance and Administration is tasked with expanding thought leadership, cultivating and maintaining relationships, providing team leadership/management, and working cross functionally with the Operations Team and the company’s departments. This role is responsible for driving innovation, strategic thinking, and execution of all Finance and HR strategic priorities, ensuring that all members of the company’s team have the tools and resources they need to productively accomplish their roles.

This is an outstanding opportunity for a finance and human relations executive with strong leadership experience and creative problem-solving skills in a high-growth, mission-driven organization. The VP of Finance and Administration will directly oversee the Sr. Manager of People & Culture, Staff Accountant, and contracted bookkeeper, working closely with the Director of Special Projects and Operations and Head of Digital Technology.

KEY RESULTS

Financial Management (40%)
• Lead all accounting and financial reporting for the organization, including overseeing the development of the organization’s annual budget and monitoring performance against individual grant and program budgets throughout the fiscal year
• Facilitate and help manage the accounting monthly close and reporting in a timely manner
• Report regularly to the Executive Director, Chief Operating Officer, and Board Treasurer on financial performance; provide regular insight on financial results and best practices
• Coordinate with division leads to ensure department finances are being tracked effectively and financial resources are being strategically allocated to meet organizational goals
• Lead the Finance Department, providing supervision and strategic direction to the Staff Accountant and contract Bookkeeper
• Oversee preparation and maintenance of reports needed for annual audit
• Provide proactive, creative, cross-functional thinking and ideas to enhance organizational financial oversight
• Support the organization’s process for acceptance of complex gifts and assets
• Assist the Executive Director and Treasurer of the Board as needed, supporting execution of the organization’s investment strategy including overseeing updates to the investment policy statement, relationship with investment managers, and evaluation of investment activity
• Serve as primary staff liaison to the Board Finance Committee; effectively communicate and present critical financial matters at select Board of Directors and committee meetings
• Represent the organization externally, as necessary, particularly in banking and lease negotiations
• Ensure staff accountability to financial procedure via the completion of the Credit Card agreement form.

People and Culture (40%)
• Provide senior-level leadership and guidance to HR operations, serving as strategic lead for the Sr. Manager of People and Culture, and People and Culture Team. Lead the Sr. Manager of People in Culture in developing and implementing HR plans, policies, and initiatives that align with the company’s vision and mission, ensuring compliance with labor laws, promoting equal opportunity and diversity, and examining processes for efficiency.
• Support the Sr. Manager of People and Culture in overseeing the administration of benefits and payroll, including open enrollment.
• Support the Senior Manager of People and Culture, Chief Operating Officer, and VP of Equity and Inclusion in labor and employee relations.
• In partnership with Sr. Manager, People and Culture, develop and implement HR plans, policies, and initiatives that align with the company’s vision and mission.
• Maintain knowledge of employment law, human resources, and talent management regulations; in turn, lead annual review and update of Employee Manual.
• Oversee talent strategy and hiring with operational support from People and Culture team
• Monitor key performance indicators and recommend new and improved measures for performance evaluations, and lead semi-regular benefits program review to attract and retain top talent

Operations and Leadership (20%)
• Supervise the Human Resources and Finance teams (currently 2FTE, 1PT, 1 contractor), ensuring their roles and responsibilities are clear and executed effectively
• Implement an appropriate system of policies, internal controls, accounting standards, and procedures, working in collaboration with the Director of Operations & Special Projects
• Maintain continuous lines of communication, keeping the Executive Director & COO informed of all critical issues necessary for organizational leadership
• Provide analytical support to the company’s Executive Team, including development of internal management reporting capabilities
• Develop skills & capabilities and provide growth opportunities for entire Administration and Finance Team
• Serve as member of the organization’s Leadership Team, responsible for operationalizing and assessing the organization’s strategic and innovation opportunities, culture-building, and more as needed

Qualifications

About You
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives
• Excellent interpersonal, verbal, listening, presentation and written communication skills and problem-solving abilities
• Ability to work independently while participating as an effective and collaborative member of interdisciplinary teams
• Excellent organizational skills and attention to detail
• Ability to prioritize, work effectively, adjust to multiple demands and follow tasks through to completion
• Entrepreneurial team player who can multitask
• Superior management skills; mentoring and coaching experience for a team with diverse expertise and ability to influence and engage direct and indirect reports and peers
• Effective tactical, strategic thinker and problem solver; self-reliant and results oriented

Requirements: • Bachelor’s degree or other certification in finance, accounting, or related field; CPA certification and/or MBA preferred • Thorough knowledge of GAAP and FASB topics as applied to non-profit’s; must be familiar with non-profit finance and accounting regulations • HR certification (e.g. PHR/SPHR/SHRM-CP) is a plus • High level of financial and analytical skills and extensive knowledge of financial policies, practices, and non-profit systems • A minimum of 10 years of relevant experience, preferably in a non-profit environment, with at least 5 years of managerial experience in leading a team and mentoring staff in a high-growth environment • Proven experience in senior HR role • Deep knowledge of HR functions (talent management, recruitment, etc.) • Proven track record in the areas of planning, financial management and operational oversight • Strong interest in and commitment to the mission and goals of the company • Must have Quickbooks “Desktop” experience; ERP and other accounting software experience a plus • Experience with Salesforce a plus

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