Activities-Bookkeeper-Cashier-Inventory Secretary - Level 2 @ Marysville Tulalip Campus

8.00 hours per day (7:00 a.m. - 3:30 p.m.) - 195 days per year (Monday-Friday)
Computer testing is required prior to moving forward to the interview process.
This position will start approximately September 4, 2018.

Application Requirements:

All
uploads should be in pdf format.

Please use Chrome as
your internet browser when applying for this position.

To be
considered for this position, applicant must complete the following prior to
the job closing date.
• Add a cover letter
• Under Academics, add
High School or GED from drop down arrow, select your high school, select
General Studies, select Years Attended, and uploaded one of the REQUIRED documents
below:
• High school diploma OR
• High school transcript evidencing a graduation
date OR
• Proof of GED OR
• College diploma evidencing
Associate's degree or higher OR
• Copy of Official college transcript
evidencing Associate's or higher degree
• Add relevant experience for past 10
years
• Add 3 references (e.g. current
supervisor, past supervisor(s), co-worker). NO PERSONAL REFERENCES
ACCEPTED.
• Upload a
resume – Include current and previous supervisor(s) contact information
• Complete Qualification Questions

Starting Hourly Rate of Pay: $21.08

Salary Schedule: Click on PSE Salary Schedule at http://www.msd25.org/employee-groups.

Job Summary:

The Activities-Bookkeeper-Cashier-Inventory Secretary is
responsible for maintaining individual sport budgets, money receipting,
invoicing, scheduling for various athletic events and activities, concession
stand operations; providing budgetary support to SLC Principals and general
building budget support; receipting, posting, balancing, and reporting of all
money received from students and student clubs; maintaining student fine
records; maintaining textbook inventory data; maintaining, monitoring, and
reporting of financial and statistical records, budgets, grants, funds, and
inventories; communicating with and providing customer service to students,
parents, staff, and/or outside agencies or vendors to meet district needs;
preparing and processing a variety of documents, invoices, orders, etc.;
processing a variety of district documents; and inputting of data into
computer.

Minimum Qualifications: • High School diploma or equivalent • 2 years of previous secretarial or clerical experience required (K-12 educational system preferred) • Experience and/or training with cultural, ethnic, and language diversity preferred

Essential Job
Functions:

This
list of essential job functions is not exhaustive and may be supplemented as
necessary. Depending upon individual
assignment, the employee may perform all or a combination of several of the
following duties:
• Provide customer
service to students, parents, staff, and community including answer telephone,
greet and direct visitors, resolve conflict, disseminate information, etc.
• Answer incoming
calls on multi-line telephone, direct callers as appropriate, and take and
refer messages
• Explain documents
and requirements and answer procedural inquiries
• Coordinate
athletic activities including concessions, jamborees, invitationals,
tournaments, out-of-town travel, etc.
• Receive, receipt,
post, deposit monies (ASB and General Fund) , and report money from various
events and activities
• Train students
with regards to concession stand sales and procedures
• Operate a variety
of office equipment
• Perform data
entry, word processing, spreadsheet, and database functions
• Coordinate
building functions and activities with staff and outside agencies/vendors to
ensure district and/or student needs are met
• Monitor,
maintain, and retrieve information for budgets, funds, etc. to meet district, State, and federal requirements
• Create and
maintain a variety of files, logs, and other records/documents (computer and
hard copy including confidential files) to ensure accurate, up-to-date
information is available
• Prepare and
process various district documents including travel requests, purchase orders,
calendars, correspondence, memos, budgets, reports, etc. to provide information
to district, staff, students, parents, and community
• Prepare and
process various district documents to meet district, state and/or federal
regulations
• Generate reports
and other required information
• Input various
financial data (fiscal and budget) into computer systems to meet district,
state, and federal regulations
• Sort and distribute
mail (internal and external)
• Attend, assist,
and/or schedule meetings and training as directed
• Order supplies,
materials, and repairs as necessary
• Monitor student
workers in office area
• Provide back-up
and peak-load coverage for other office staff
• Maintain
consistent presence at assigned worksite and regular work hours
• Professionally
interact with students, staff, and public
• Comply with all
district policies and procedures
• Perform related duties as assigned

Desired Skills:
• Knowledge of
proper English grammar, spelling, and usage in both oral and written
communication
• Knowledge of
business math, effective office operations and procedures, and alpha-numeric
filing systems, district account codes, policies, and procedures, and state and
federal policies and procedures
• Knowledge of
proper English grammar, spelling, and usage in both oral and written
communication
• Knowledge of
effective office operations and procedures, and alpha-numeric filing systems,
district account codes, policies, and procedures, and state and federal
policies and procedures
• Knowledge of
basic accounting principles and financial and statistical record keeping
• Knowledge of
Associated Student Body policies, laws, and procedures
• Working knowledge
of district-adopted software including Microsoft Office Suite, Gmail, Blue
Bear, Citrix, and WESPaC
• Ability to remain
flexible to assignment changes
• Ability to
supervise student activities
• Ability to
operate a variety of office machines including telephone, copier, 10-key
calculator by touch, PC computer, etc.
• Ability to read
and interpret specific rules and laws and apply them with good judgment in a
variety of procedural situations
• Ability to handle
confidential matters and information in a professional manner
• Ability to work
in an atmosphere where interruptions occur frequently and priorities are often
modified using a high degree of flexibility
• Ability to
maintain high standards of professionalism and diplomacy in dealing with the
public and district staff
• Ability to
establish cooperative working relationships with district staff to enhance the
completion of assigned tasks
• Ability to
communicate effectively with co-workers, students, parents, and the public
• Ability to
organize, set priorities, meet deadlines, attend to detail, follow-through on a
variety of assigned tasks
• Ability to
understand and complete oral and written instructions
• Ability to
compose, edit, and format documents using different software programs
• Ability and
willingness to upgrade skills to maintain the highest level of efficiency and
high quality work
• Ability to type/keyboard accurately at a minimum of 45 words per
minute
• Ability to lift
objects weighing up to 40 pounds

Marysville School District complies with all federal and Washington State rules and
regulations
and will provide equal employment opportunity and treatment for all applicants
and staff in recruitment, hiring, retention, assignment, transfer, promotion
and training. Such equal employment
opportunity will be provided without discrimination with respect to race,
creed, national origin, age, honorably-discharged veteran or military status,
sex, sexual orientation including gender expression or identity, marital
status, the presence of any sensory, mental or physical disability or the use
of a trained dog guide or service animal by a person with a disability. The district will provide equal access to
school facilities to the Boy Scouts of America and all other designated youth
groups listed in Title 36 of the United States Code as a patriotic
society. The following employees have been designated to handle questions
and complaints of alleged discrimination:
Civil Rights Coordinator - Gregg Kuehn, Risk Management Supervisor, [email protected], 360-965-0110; Title IX Officer - Jason Thompson, Deputy
Superintendent, [email protected]
, 360-965-0004; Section 504 Coordinator, Nancy Smith, Director of Categorical
Programs, [email protected], 360-965-0051; ADA Coordinator – Ginger Merkel, Executive
Director of Special Education, [email protected],
360-965-0174. Address: 4220 80th
Street NE, Marysville, WA 98270. Website: www.msd25.org Marysville School District is a drug- and tobacco-free workplace.

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