In House Transaction Coordinator - Master Deadlines, Resolve Challenges, and Drive Smooth Closings

Description

In-House Transaction Coordinator - Master Deadlines, Resolve Challenges, and Drive Smooth Closings

Are you a detail-oriented professional with a knack for problem-solving and a passion for keeping processes on track? Do you excel in a fast-paced environment where multitasking and building relationships are key to success? At EzyRes LLC, we're looking for a driven and organized Transaction Coordinator who thrives on managing deadlines, resolving challenges, and collaborating with diverse teams. If you enjoy taking ownership of every transaction and ensuring everything runs like clockwork, this is the role for you!

Job Description:

As an In House Transaction Coordinator, you will be the backbone of our transaction process, ensuring that every real estate deal progresses smoothly and closes on time. Your ability to coordinate with various stakeholders, manage details, and proactively solve problems will be critical to our success.

Are you ready to bring your problem-solving skills and attention to detail to a company that values your contributions? If so, we'd love to hear from you! Take the next step in your career by applying today. Send us your resume to demonstrate your drive and readiness to join the EzyRes team.

Responsibilities

Document Management & Submission
• Achieve 100% on-time document submission by ensuring all required paperwork is accurately completed and delivered to relevant parties on or before deadlines
• Draft, review, and send all necessary paperwork (assignments, contracts, addendums) with accuracy and completeness
• Submit properly executed documents to the title company on the correct email thread

Escrow Coordination
• Collaborate with title companies to ensure a seamless closing process
• Provide and confirm the correct payment methods for any applicable fees
• Review and approve HUD statements (or closing disclosures) for accuracy, addressing any discrepancies or corrections promptly

Communication & Relationship Management
• Serve as the primary liaison during escrow, handling inquiries from buyers, lenders, agents, wholesalers, and sellers
• Maintain consistent communication with the Acquisitions and Dispositions teams regarding deal progress
• Send wire instructions to buyers, ensuring earnest money deposits (EMD) are received in a timely manner

Problem-Solving & Issue Resolution
• Achieve less than 2% error rate on closing documents by minimizing mistakes in drafting and reviewing contracts and addendums
• Identify potential roadblocks and coordinate solutions to keep transactions on schedule
• Troubleshoot issues such as title defects or missing signatures with efficiency and adaptability

Transaction Completion & Success
• Achieve a 90%+ closing rate by proactively resolving issues and ensuring most opened escrows proceed to successful completion
• Take responsibility for each transaction from start to finish, proactively seeking solutions even in complex or chaotic situations
• Embrace all four core values with an emphasis on Integrity in transaction handling

Collaboration & Reporting
• Meet weekly with the Operations Manager to provide status updates on all active files
• Work closely with internal and external stakeholders to anticipate and address potential issues before they arise

Qualifications
• Proven experience in real estate transaction coordination or a similar role
• Strong problem-solving skills, with a demonstrated ability to resolve issues in real-time
• Familiarity with the real estate escrow process and transaction documentation
• Previous experience in real estate wholesaling is a plus
• Excellent communication skills, with the ability to manage multiple stakeholders
• Highly organized and able to handle multiple transactions at once
• Real estate software proficiency (CRM systems, transaction management platforms)

Tool Requirements: • Laptop/desktop with at least 4 GB RAM and i3 processor • Stable internet connection of at least 5 MBPS • USB noise-canceling headset/Webcam

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