Payroll, Accounts Payable & Expense Reimbursement Specialist in Boston, MA

Payroll, Accounts Payable & Expense Reimbursement Specialist - Oxfam - Boston, MA - work from home job

Company: Oxfam

Job description: Company Description

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Job Description

TITLE: Payroll, Accounts Payable & Expense Reimbursement Specialist

LOCATION: Boston Massachusetts - in office minimum 2-3 days a week

DEPARTMENT: Finance

REPORTS TO: Assistant Controller, Finance

COORDINATES WITH: This position primarily coordinates with members of the Finance team, People, Culture & Global HR, and Technology & Information Management; the position will also coordinate with stakeholders across the organization and external providers.

PURPOSE OF POSITION:

The purpose of the Payroll/AP and Expense Reimbursement Specialist is to manage end-to end timesheet/payroll process, ensure accurate and timely payroll processing for all employees, including payroll cost, taxes and benefits reporting and related accounting transactions, as well as responding to employee questions and resolving any issues. Provide financial support and ensure transactions related to employee expense reports and account payable are properly and timely submitted and documented in accordance with policy. This position provides guidance to employees regarding proper timesheet reporting and the organization's travel and expense policies and procedures. In addition, this position acts as back-up for accounts payable vendor invoice payment processing.

This is a critical employee facing and vendor interacting position. Strong analytic, critical thinking, solution-oriented, and people skills are essential for this role. This individual should be a highly conscientious self-starter, and process oriented.

PRIMARY RESPONSIBILITIES: • Conduct payroll administration. This includes the accurate and timely processing of employee payroll data in ADP Workforce Now to include appropriate calculation of withholdings for tax and benefit deductions. • Review, correct and process employee timecards on a weekly basis. • Ensure payroll changes related to employee additions, deletions, and elections

are captured in a timely and accurate fashion. * Maintenance of payroll records and reports, payroll taxes, quarterly reports, annual payroll reporting including W-2 forms.
• Obtain state and local tax identification numbers as needed to accommodate remote employees who work from states the company is not registered in.
• Prepare annual W2 filings and support payroll related 990 tax filing preparation.
• Serve as a single point of contact for ADP.
• Safeguard employee payroll data to only authorized employees with a “need to know”.
• Prepare and upload Payroll cash journal entries after each payroll cycle.
• Analyze payroll-related GL accounts and correct any discrepancies as needed.
• Coordinate state registrations and notices from the state.
• Promote knowledge of and compliance with the company's travel and expense policy.
• Responsible for reviewing employee travel and expense submissions

for reimbursement to include accurate coding of expenses, and compliance with

organization expense policy. * Responsible for reviewing, processing, and documenting employee expense reports related to corporate credit card usage in a timely manner and in accordance with policy.
• As needed, acts as a back-up to Senior Accounts Payable clerk in invoice entry and payment processing.
• Provide training and resources to new employees.
• Assist and coordinate internal audits as necessary to ensure full compliance with applicable laws and regulations.
• Assist and support with annual audit(s) requests.
• Perform other duties as needed.

EXPECTATIONS FOR THE POSITION:
• Will stay abreast of professional standards, trends and issues affecting this set of responsibilities, demonstrating continuous learning of the field.
• Will work effectively and collaboratively in support of building a team-based, problem-solving work culture treating all persons with dignity and respect, and will be familiar with and committed to Oxfam America mission, values, and goals.
• Will have a fundamental understanding of gender justice and diversity within key areas of responsibility and a commitment to promoting gender justice, racial equity and diversity in our workplace and programs.
• Within key areas of responsibility, will have a commitment to and be accountable for activities contributing towards a safe and accountable workplace environment, projects and relationships for staff, partners and the communities we serve.
• Will be expected to maintain and protect confidentiality and judgment in dealing with and exposure to sensitive information such as proprietary, personnel information, etc.

REQUIRED QUALIFICATIONS:

EDUCATION:
• Certifications in related field(s) (preferably accounting), Associates Degree, some studies in pursuit of Bachelor's Degree, or a combination of education and experience.

EXPERIENCE AND CORE COMPETENCIES:
• 3-5 or more years' experience managing a bi-weekly payroll and a weekly A/P process for a company of 250 - 300 employees.
• Extremely detailed, organized, and process oriented.
• Strong communication and collaboration skills, and a cooperative and positive attitude toward a broad range of teams.
• Experience working within finance/accounting and ability to work well within a cross-functional team-oriented environment.
• Ability to work independently, to work under pressure, prioritize work and meet deadlines.
• Highly conscientious.
• Strong proficiency in written and verbal communications.
• Ability to identify system, process and policy issues and make recommendations for and implement solutions.
• Experience with account analyses and preparation for audits.
• Experience working with a third-party payroll processor.
• Experience processing with employee expense reimbursements and vendor invoices via an ERP system (Unit4/UBW preferred). Prior experience with ADP and the Workforce Now Platform.
• Prior experience with purchase order systems.
• Experience transacting in a multi-country/multi-currency organization.
• Adept at learning to employ new tools and procedures.
• Proficiency with MS Office suite.
• Notary preferred.

EXEMPT / UNION / BAND F

Qualifications

REQUIRED QUALIFICATIONS:

EDUCATION:
• Certifications in related field(s) (preferably accounting), Associates Degree, some studies in pursuit of Bachelor's Degree, or a combination of education and experience.

EXPERIENCE AND CORE COMPETENCIES:
• 3-5 or more years' experience managing a bi-weekly payroll and a weekly A/P process for a company of 250 - 300 employees.
• Extremely detailed, organized, and process oriented.
• Strong communication and collaboration skills, and a cooperative and positive attitude toward a broad range of teams.
• Experience working within finance/accounting and ability to work well within a cross-functional team-oriented environment.
• Ability to work independently, to work under pressure, prioritize work and meet deadlines.
• Highly conscientious.
• Strong proficiency in written and verbal communications.
• Ability to identify system, process and policy issues and make recommendations for and implement solutions.
• Experience with account analyses and preparation for audits.
• Experience working with a third-party payroll processor.
• Experience processing with employee expense reimbursements and vendor invoices via an ERP system (Unit4/UBW preferred). Prior experience with ADP and the Workforce Now Platform.
• Prior experience with purchase order systems.
• Experience transacting in a multi-country/multi-currency organization.
• Adept at learning to employ new tools and procedures.
• Proficiency with MS Office suite.
• Notary preferred.

EXEMPT / UNION

Hiring range: $64,000 - $73,000

Additional Information

Oxfam America is a Gender Just organization and an equal opportunity employer. We have a zero tolerance policy for any sexual harassment, exploitation, and/or abuse. We welcome all persons to apply and do not discriminate. We take measures to prevent discrimination against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.

We are an E-Verify employer.

For more information, please click on the following links:

E-Verify Participation Poster:

E-Verify Right to Work Poster: |
Payroll, Accounts Payable & Expense Reimbursement Specialist - Oxfam - Boston, MA - work from home job

Expected salary: $64000 - 73000 per year

Location: Boston, MA
Payroll, Accounts Payable & Expense Reimbursement Specialist - Oxfam - Boston, MA - work from home job

Job date: Sat, 26 Aug 2023 23:00:29 GMT

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Payroll, Accounts Payable & Expense Reimbursement Specialist - Oxfam - Boston, MA - work from home job

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