Business Administration Manager and Personal Assistant

We are seeking a dynamic and highly organized individual to join our team as a Business Administration Manager and Personal Assistant (PA). This dual-role position requires someone who is proactive, detail-oriented, and able to manage both the administrative operations of the business and assist senior leadership with personal and professional tasks.

The ideal candidate will demonstrate strong communication, time management, and multitasking skills, while maintaining confidentiality and discretion. The ideal candidate will also live in a commutable distance from Newmarket.

Business Administration Manager Responsibilities:

Oversee and manage daily operations of the businesses' administrative tasks, ensuring smooth workflow

Work closely with partnering company to improve efficiency

Manage marketing supplies and company equipment

Prepare and manage company documents, reports, presentations and correspondence

Coordinate with other departments to ensure effective communication and project execution

Handle financial administration tasks, including purchasing and expenses

Assist in planning and executing business meetings, events and conferences

Maintain and update business databases and files to ensure accuracy and compliance

Personal Assistant (PA) Responsibilities:

Provide high-level administrative support to the management team, including managing calendars, appointments and scheduling meetings

Handle personal errands and day-to-day tasks for Snr Management as needed, maintaining a high level of confidentiality

Screen and prioritize, emails and correspondence, ensuring timely responses

Organize travel arrangements, including flights, accommodations and itineraries

Coordinate events, dinners and personal engagements as required

Assist with preparing personal documents, reports and presentations

Maintain and update a personal filing system, ensuring organization and accessibility of important materials

Liaise with other personal staff or external service providers to facilitate smooth operations

Skills and Qualifications:

Proven experience in business administration or office management

Prior experience as a personal assistant or executive assistant preferred

Strong organizational and multi-tasking skills, with the ability to prioritize effectively

Exceptional communication skills, both written and verbal

High attention to detail and accuracy

Discretion and the ability to handle confidential information appropriately

Proficiency with office software – particularly spreadsheets

Ability to work independently and as part of a team in a fast-paced environment

Strong problem-solving skills and ability to adapt to changing circumstances

A flexible and proactive approach to work, with a positive attitude

Education and Experience:

3+ years of experience in business administration, office management, or executive assistance

Working Conditions:

Fully remote, working from home

Full-time, with flexibility required to manage both business and personal tasks

Occasional travel may be required

Some after-hours availability may be needed for time-sensitive tasks

#LI-Remote

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