Senior Virtual Executive Assistant & Project Management Specialist

Description

We are seeking an experienced Virtual Executive Assistant/Project Manager to join our dynamic team. If you thrive in a fast-paced environment and enjoy managing multiple clients and projects, this could be the perfect role for you. As one of the top-rated virtual assistant companies in the industry, we take pride in providing exceptional service across a wide range of industries... including executive support, marketing, web design, social media, strategy, and more.

This is a remote, employee position (not a contractor role) with flexible hours ranging from 20 to 40 hours per week. You’ll have the opportunity to work from home or anywhere with a reliable internet connection. We value professionalism and expect our virtual assistants to deliver top-notch service to our clients.

While there may be long days and challenging tasks, you’ll be part of an open-minded, diverse, and collaborative team. You’ll enjoy the balance of working remotely while tackling exciting challenges across various industries. Our work environment fosters independence, teamwork, and a can-do attitude.

Key Responsibilities
• Manage multiple clients in a fast-paced, high-urgency environment.
• Handle a variety of executive assistant tasks, including marketing systems, website updates, managing third-party platforms, content creation, and social media management.
• Ensure the quality of the customer experience and manage client interactions.
• Create and share detailed daily and weekly reports with clients.
• Accurately track and report time spent on various tasks.
• Attend regular staff and strategy meetings, and lead client meetings.

Ideal Candidate Characteristics
• Proactive, independent, and a high achiever.
• Strong customer service experience and well-developed interpersonal skills.
• Familiar with systems like Wix, Google Suite, Asana, WordPress, and various project management tools.
• Excellent problem-solving abilities and a knack for creating efficient systems and processes.
• Resourceful, detail-oriented, and able to multitask in a fast-paced environment.
• Strong grammatical skills and effective communication abilities.

Requirements
• Bachelor's Degree.
• At least 3 years of experience in an administrative assistant role.
• Minimum of 5 years of experience in executive assistant/project management.
• Proficient in Microsoft Suite, CRM tools, and project management software.
• In-home office setup with a Mac or PC, high-speed internet, video conferencing capabilities, and a professional workspace.

What We Offer
• Work-from-home flexibility.
• Flexible start times to suit your schedule.
• Company benefits, PTO, 401K, wellness packages, training opportunities, and reimbursements for full-time employees after a probationary period.

Employment Type: Full-Time

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