Customer Service- Data Entry - Appointment setter PART TIME

Essential Duties & Job Responsibilities
• Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and very detailed events, meetings and sales presentations
• Meet ever-changing and multiple deadlines, managing day-to-day workflow...
• Plans, coordinates and ensures all schedules are correct and updated daily
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, must have excellent writing skills
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Performing personal errands as required.
• Communicate and interact effectively and professionally with diverse populations, individually or as a team member.
• Opening, sorting, and distributing correspondence, including email, faxes and regular mail.
• Attend meetings and discussions, as required.
• Keep all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points.
• Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
• Ensure staff is prepared for upcoming appointments by gathering materials necessary for each meeting.
• Collect and assemble information for presentations, projects and strategic planning.
• Prepare, edit and draft presentations.
• Collect data and edit documents for accuracy and input data entry in a timely manner.

Qualifications
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with clients and marketing staff
• Detail oriented with strong proofreading skills.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Basic accounting knowledge.
• Familiarity with Google Spreadsheets, Excel and Apple Software.
• Self-Motivated, with flexibility to multitask and prioritize in a fast-paced environment.
• Use discretion and adhere to all corporate, legal, and regulatory guidelines.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.

Education Requirements: • Bachelor’s degree required or four or more years of experience assisting C-Level executives. • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Working Conditions & Physical Requirements: • Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation. • Ability to meet aggressive deadlines as needed with minimal supervision. • Occasionally lift medium to heavy objects.

Other Requirements
• Ability to maintain regular and punctual attendance

Company DescriptionSenior Benefits Insurance Company

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