Executive Assistant (Contract)

Greenlight is the leading family fintech company on a mission to help parents raise financially smart kids. We proudly serve more than 6 million parents and kids with our award-winning banking app for families. With Greenlight, parents can automate allowance, manage chores, set flexible spend controls, and invest for their family’s future. Kids and teens learn to earn, save, spend wisely, and invest.

At Greenlight, we believe every child should have the opportunity to become financially healthy and happy. It’s no small task, and that’s why we leap out of bed every morning to come to work. Because creating a better, brighter future for the next generation depends on it.

We’re looking for an Executive Assistant to join the Greenlight team. From working directly with our Co-Founder’s calendars, to coordinating travel, to helping plan team events, this role will have a wide variety of responsibilities and impact. You are organized, analytical and can proactively understand others' needs... before the need arises. You are an adaptable problem-solver, ready to jump into a growing and evolving company with big goals ahead!

Your day-to-day:
• Manage the day-to-day for our 2 Co-Founders with scheduling, preparing for meetings, and managing and submitting expenses
• Jump in to assist with coordination, scheduling and travel for other executives on an as needed basis
• Ensure that calendars are efficiently organized and that each executive has adequate time for strategy
• Coordinate calendars across multiple internal and external stakeholders
• Have a deep understanding of the broad team needs and help organize team meeting bandwidth and prioritization
• Coordinate travel logistics, including flights, accommodations, and itineraries, and transportation
• Plan travel arrangements including flights, hotels accommodations, dinner reservations, and transportation
• Assist with all coordination and communication for onsite events; food orders and catering for meetings when needed
• This position is primarily remote. You may be required to come into our Atlanta office a couple of times per month for important events.

Who you are:
• Highly organized with exceptional attention to detail and the ability to multitask
• Thrives in a fast-paced organization while proactively supporting the business
• Always looking for ways to improve processes and make things more efficient; quickly jumping on improvement opportunities as you see them.
• A self-starter with strong time management skills who approaches challenges with a positive attitude
• Able to clearly communicate and work with cross-functional stakeholders at all levels
• Flexible team player who is willing to do whatever it takes to get the job done
• Able to proactively anticipate needs and take the appropriate action

What you’ll bring to the team:
• 3+ years or experience in an executive assistant or administrative support role
• Strong prioritization, interpersonal and communication skills
• Experience with Google Calendar, email, and Google Meet and/or Zoom
• Experience with Google Slides / PowerPoint and Google Sheets / Excel
• Good relationship building skills
• Project management experience a plus

Not sure this one’s for you? Don’t count yourself out. Show us what you’ve got and we’ll reach out if there’s a great fit.

Timeline:
• Expected timeframe is mid September 2024 through the end of February 2025

Who we are

It takes a special team to aim for a never-been-done-before mission like ours. We’re looking for people who love working together because they know it makes us stronger, people who look to others and ask, “How can I help?” and then “How can we make this even better?” If you’re ready to roll up your sleeves and help parents raise a financially smart generation, apply to join our team.

Greenlight is an equal opportunity employer and will not discriminate against any employee or applicant based on age, race, color, national origin, gender, gender identity or expression, sexual orientation, religion, physical or mental disability, medical condition (including pregnancy, childbirth, or a medical condition related to pregnancy or childbirth), genetic information, marital status, veteran status, or any other characteristic protected by federal, state or local law

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