Document Production Center Specialist - Remote
Posted 2025-04-05Type
Permanent - Full Time...
Location
New Haven
Job Role
Business Services
Summary
A Document Production Center ÂDPCÂ Specialist is responsible for providing exceptional document production services to the firm and must possess advanced technical abilities utilizing the Firm's software and document management systems. Specialist must also possess and exhibit excellent written and verbal communication skills with a willingness to learn and develop new skills as the need arises.
Scope of Responsibility
This Document Production Specialist will provide remote document production services. The Specialist, as a member of Global-DPC, will process work sent to the Global-DPC mailbox, documenting the work performed as required. The below list of functions is not exhaustive. It is intended to describe the general content and requirements for this position.
Primary Functions
 Produce accurate, high quality work from audio and script work by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics using the firm's software including, but not limited to, Microsoft Office, Best Authority, Litigation Programs (experience with CCC Macro Pro or Legal MacPac a plus), familiarity with Conract Express and/or HotDocs, DocXTools, Adobe Pro and iManage
 Communicate effectively with Global-DPC members
 Process work sent to the Global-DPC team with regard to house style and requirements of the relevant jurisdiction
 Complete an on-line Global-DPC workflow system record for each job undertaken
 Troubleshoot and provide expert technical advice to end-users requiring software assistance
 Identify self-training/development needs and request any necessary training
 Maintain strict client/attorney confidentiality.
 Good technical skills with the ability to adapt, think proactively and utilize software to produce the desired documents/outcomes
 Ability to work in a multi-cultural office environment dealing with a variety of subject types
 Familiarity with legal terminology
Skills and Attributes
 Typing speed of 70 wpm minimum
 Excellent Word skills
 Excellent PowerPoint skills
 Good Excel skills
 Good written and verbal communication skills
 Must be flexible, with ability to work interpedently and as part of a team
 Self-motivated, detail oriented, ability to manage self and workload effectively and ability to multi-task
 Must be flexible, co-operative and a good team player with a commitment to support others
 Work well under pressure
Technical Skills
Word
 Produce, reformat into house style and edit complex documents at an advanced level of program expertise
 Create, edit and apply styles and schemes
 Advanced ability to work with tables
 Create mail merges using the mail merge wizard for documents and labels
 Able to use WorkShare Compare
 Experience working with track changes
 Ability to troubleshoot and repair corrupt documents including issues with table of contents and numbering schemes
Excel
 Add and wrap text
 Insert, modify and delete rows and columns
 Enter basic and advanced formulas
 Change page orientation and page margins
 Copy and move data
 Use hide/unhide and freeze panes
 Format cells as required using font, alignment, number, borders and patterns
 Re-scale for printing on letter and legal paper and set print area
PowerPoint
 Enter text in a slide, amend font style, size and tabs
 Create Firm style presentations from external source presentations
 Create presentations from Firm templates
 Create flowcharts using connectors and grouping
 Visually enhance flowcharts using colors, fill, scaling and rotation
 Insert Clipart and WordArt
 Use animation and slide transitions
 Resize slides
PDFs
 Ability to password protect
 Capable of converting pdfs to Word, Excel or PowerPoint
 Create fillable pdf forms
 Edit and/or redact information contained in pdf
 Make pdfs searchable
 Ability to create indexes, bookmarks and insert automatic bates/page numbering
 Combine PDFs into a bundle, including bookmarks and hyperlinked index if required
Areas of Focus and Responsibilities
 Produce accurate, high quality work, from audio and script work, using any of the firmÂs software packages and document management systems. Examples include:
 transcripts of Zoom/Teams meetings or voicemails;
 minutes of meetings; and
 letters, memos or emails
 Produce and reformat documents into house style
 Ability to use WorkShare for redlining/comparisons of documents
 Use DocXTools to apply styles and automate cross references
 Complete Excel spreadsheet tasks, examples include:
 add and wrap text;
 insert, modify and delete rows and columns;
 enter basic formulae;
 change page orientation and page margins;
 copy and move data;
 use hide/unhide and freeze panes;
 format cells as required using font, alignment, number, borders and patterns; and
 re-scale for printing on A4 and A3 and US paper sizes (letter/legal) and set print area
 Good working knowledge of iManage or similar document management system, creating and saving work within specified client/matter workspaces and re-filing documents
 US litigation experience, including generating Table of Authorities using Best Authority (or experience in similar program), creating and revising pleadings and discovery.
 Complete PowerPoint presentations or make amendments, examples include:
 enter text in a slide  amend font style, size and tabs;
 create house style presentations from external presentations;
 create presentations using other Withers office templates;
 visually enhance flowcharts using colours, fill, scaling and rotation;
 insert Clipart and WordArt;
 resize slides from A4 to A3 or to US paper sizes; and
 manipulate Master slides
This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required.
Education and Experience
 BachelorÂs degree strongly preferred, but combination of work experience and education will be considered
 5+ years as a document production specialist handling high volume of document processing in a law firm
About Withersworldwide
Withersworldwide has been acting for successful individuals, families and institutions for over 100 years.
We advise clients on the full range of their business, personal and philanthropic legal needs, both at home and abroad. With offices in the key financial centers of Europe, Asia-Pacific, the United States and the Caribbean, we provide coverage and services that other law firms focused on the needs of the individual cannot. We have represented 46% of the Top 100 in The Sunday Times Rich List, 25% of the US Top 100 Forbes Rich List, 30% of the Top 20 Hong Kong billionaires in the Forbes World's Billionaires list and over 20% of the Forbes Asia's Richest Families list.
Equal Opportunities Employment Statement
It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race (including color, nationality and ethnic and national origin), religion or belief, sex or sexual orientation.
The firm is committed to complying with all applicable provisions of the Americans with Disabilities Act (ÂADAÂ) and state and local disability laws, as applicable. It is the policy of the firm not to discriminate against any qualified employee or applicant with respect to any terms or conditions of employment because of such individualÂs disability or perceived disability. Such terms or conditions of employment include application procedures, hiring, advancement, discharge, compensation, training, or other privileges of employment. The firm will make a reasonable accommodation for employees or applicants with a qualifying disability unless providing such accommodation would impose undue hardship
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