HR and Payroll Assistant

Responsibilities: • Human Resources: • Monitor and track Paid Time Off leave policies for hourly and salary employees • Respond to all employment verification requests • Enter and process personnel changes in Paylocity including new hires, terminations, transfers, pay changes, address updates, etc. • Respond to all HR inbox inquiries and questions from employees in a professional and timely manner • Contact designated location contact(s) to obtain missing information and/or resolve identified questions • Assist and process new hires via Paylocity's electronic onboarding portal and ensure all documents are kept up to date and remain compliant • Process pending changes submitted by employees through Paylocity (demographic info, emergency contact updates, tax updates) • Maintain Employee data in Paylocity, ensure it is accurate, workflow actions are completed where required, resolve system issues as necessary, and drive employees to use the system to its maximum potential • Assist with file maintenance including retention and purging of employee files (personnel, medical, garnishment, I-9s) • Assist with ACA compliance including Paylocity maintenance, full-time equivalent communication, and enrollment • Support recruiting efforts as needed (i.e. updating job postings on ATS, reposting jobs on additional recruitment platforms, following up with locations to understand staffing needs, managing ATS to send out acknowledgment/declination emails to candidates) • Track both guest and employee incidents to identify frequent problem areas • Comply with federal, state, and local legal requirements • Payroll: • Accurately assist and process payroll for 900+ employees • Receive, review, and process payroll input source documents including tax withholding election forms, garnishment & child support withholding orders, and direct deposit requests • Prepare payroll process reports out of timekeeping system and import time files into Paylocity • Work with appropriate managers to resolve payroll follow-ups, issues, correct discrepancies in pay and related payroll systems/records • Run active roster reports and distribute to location management teams • Submit monthly Department of Labor (DOL) reporting for applicable locations • Miscellaneous: • Support with data integrity audits and special projects • Assist with accounts payable or other accounting-related duties as time allows • Other duties as assigned

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