Invoicing Documentation Specialist

The Invoicing Documentation Specialist is responsible for gathering, analyzing, and organizing supporting documentation for client invoices and provider payroll. This role ensures accuracy by applying contract terms and company guidelines while working closely with sales teams to clarify details as needed to support timely and accurate invoices and provider pay.

Essential Duties & Responsibilities: • Collect, review, and consolidate travel receipts, work records, and other supporting documents • Analyze and calculate amounts based on client agreements and company policies. • Prepare and format invoice support packets for billing and payroll processing. • Interpret contract terms to ensure correct application of billing rules. • Follow up with sales or travel teams for missing or unclear contract details. • Maintain accurate records, reports, and documentation processes. • Ensure punctuality and attendance, covering responsibilities when absent. • Perform other duties as assigned by management.

Skills & Abilities:
• Knowledge of accounting rules, regulations, policies, and procedures
• Strong analytical, organizational, and problem-solving skills
• High attention to detail and accuracy
• Ability to interpret contracts and apply financial calculations
• Proficiency in Excel and familiarity with financial/invoicing systems
• Strong written and verbal communication skills
• Ability to meet deadlines and manage workload effectively

Education, Experience, Specialist Knowledge Requirements: • High school diploma or equivalent required • Experience in invoicing, accounts receivable, accounts payable or a related field

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