Admin/Bookkeeper (Property Management)

Location: Clayton, Missouri (On-site, No Travel)

Employment Type: Full-Time

Who We Are

We are a mission-driven organization dedicated to providing affordable housing to individuals and families in Missouri who need it most, including rural subsidized and senior housing. With plans for significant growth over the next five years, we’re looking for a proactive and experienced individual to join our team as our Property Management Admin/Bookkeeper. If you’re passionate about helping communities thrive while advancing your career in property management, we’d love to meet you.

Key Responsibilities
• Bookkeeping & Payroll
• Handle end-to-end bookkeeping for ~450 units across 28 properties.
• Process payroll through Paychex and maintain accurate payroll records.
• Manage financial entries, reconciliations, and reporting to ensure compliance with internal and external requirements.
• Compliance & Tenant Coordination
• Oversee document management for subsidized and LIHTC properties (currently on sunset LIHTC program and USDA Rural Development).
• Ensure all tenant and property compliance documents are up to date and accurate.
• Coordinate with property managers for collections and tenant inquiries to maintain a smooth operational flow.
• Communication & Coordination
• Serve as the primary in-office contact, working closely with property managers, the owner, and occasionally Rural Development personnel.
• Collaborate with the property management and operations teams to resolve any financial or administrative issues promptly.
• Administrative Duties
• Maintain organized files (invoices, contracts, compliance documents).
• Provide clear, timely reporting to the owner and other stakeholders.
• Monitor ongoing maintenance projects for budgeting and expense tracking (no major construction projects at this time).

Qualifications
• Required
• Direct, hands-on experience with property management bookkeeping for a portfolio of at least 8 buildings and 200+ units.
• Strong organizational skills with attention to detail.
• Excellent communication skills (phone and email).
• Preferred
• BA degree in Accounting, Business, or related field (or equivalent experience).
• Familiarity with Buildium property management software.
• Experience with multifamily housing, LIHTC, and/or subsidized housing programs.

Why Join Us?
• Independent Role, Growth Potential: You’ll be the main finance/admin professional, reporting directly to the owner. As we expand, there’s an opportunity to evolve into a leadership position.
• Flexible Schedule: After an initial 90-day training period, enjoy a more flexible work schedule.
• Benefits & PTO: We offer a competitive benefits package and paid time off.
• Mission-Driven Culture: Contribute to an organization focused on providing stable, affordable housing solutions in Missouri.

Application Process
• Phone Interview: We’ll start with a brief call to get to know you and discuss the role.
• Short Skills Test: Next, you’ll complete a quick assessment to gauge your bookkeeping and software proficiency.
• In-Person Interview: Finally, meet in person at our Clayton office for a deeper conversation about your experience, goals, and alignment with our mission.

Ready to Apply?

We look forward to hearing from you and potentially welcoming you to our team!

We are an Equal Opportunity Employer and encourage all qualified candidates to apply.

Apply Job!