Accounts Payable - Fiscal Analyst?/In-Training

Position: Accounts Payable - Fiscal Analyst 2 (In-Training) - Permanent - *00682-25

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• * 00682-25

Working Title: Accounts Payable
Classification: Fiscal Analyst 2 (In-Training)
Job Status: Full-Time/Permanent
WDFW Program: Financial Services Program – Fiscal Office
Duty Station:
• Olympia, Washington – Thurston County
• Although this is a hybrid opportunity, the successful candidate must be available to report to the duty station located in Olympia, Washington as needed. The selected candidate may be able to telework/work remotely up to 3 days per week at the discretion of the supervisor.
In-Training: The successful applicant may be hired at the Fiscal Analyst 1 (FA1) or Fiscal Analyst 2 (FA2) level. If hired as an FA1, you will embark on a 6-month training plan. Once you have successfully completed the In-Training program, you’ll advance to a Fiscal Analyst 2.
Salary: Depending on which level you are hired at, your salary range will be as follows:
Fiscal Analyst 1 - $3,477.00 - $4,632.00 monthly
Fiscal Analyst 2 - $3,811.00 - $5,177.00 monthly

Embrace this role to perform several complex stand-alone, time-sensitive financial duties that affect all WDFW programs and staff statewide.

In this dynamic role, you will perform a variety of manual and automated fiscal tasks including accounts payable discrepancy resolutions, reconciliation of agency subsidiary accounts, and timely and accurate processing of vendor payments by reviewing, analyzing, and auditing disbursements.

With your experience, you will provide guidance organization-wide and to vendors alike regarding the Office of Financial Management (OFM), Internal Revenue Service (IRS), Department of Revenue (DOR) and Agency compliance requirements.

WHAT TO EXPECT

Among the varied range of responsibilities held within this role, this position will:

Ensures timely and accurate processing of assigned agency vendor payment reconciliations and agency staff reimbursements.
• Ensures completeness of order payment forms (OPF) against invoices by reviewing, correcting and troubleshooting documents including but not limited to:
• Vendor name on OPF matches name in AFRS, appropriate signature authority, active Master Index is listed on form, and license plate is listed on OPF when appropriate. This also includes verifying invoice number, dollar amount, and date on invoice are correctly transferred to OPF.
• Purchases follow the Fiscal Office, Agency, and Statewide accounting policy and procedures. (Including but not limited to OFM/DES guidelines, RCWs, WACs, L&I prevailing wage, DOR and agency policies and procedures.)
• Contact employee/vendor to obtain invoice and/or resolve discrepancies which can include invalid master index, prevailing wage form and inventory tags are assigned.
• Make sure applicable sales or use tax is paid.

Analyze, review, and prepare accounting transactions, that are both complex and time sensitive as it relates to Payables.
• This position will assist in troubleshooting complex payment questions, working with both internal and external customers for appropriate resolution. Analyze varied types of accounting data and reports and prepare the corrections for discrepancies related to accounts payable vendor payments. Assist as needed with complex accounting transactions such as encumbrances and liquidations.
• Provide recommended corrections to other staff based on analysis of input data when errors are found. Review and analyze AFRS and Enterprise reports to determine that correct fiscal data is to prepare journal voucher expenditure adjustments required for maintaining accurate fiscal data: perform financial review based on OFM, IRS and GAAP accounting requirements. Reconcile vendor statements using payment records.
• AFRS Verification - Receive batches prepared by Accounts Payable ready for interface with AFRS. Assist in the verifying of vendor payments for proper supporting documentation and adherence to state laws and regulations. Analyze the integrity and accuracy of batches that were uploaded by AP staff into AFRS. Review the upload for discrepancies in AFRS and provide corrections when…

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