Scheduling Assistant - Entry Level (Virtual)

About Us:

We are a remote-friendly team specializing in personalized travel services and seamless client experiences worldwide. Backed by decades of expertise, we strive to deliver exceptional service and efficient solutions while offering a flexible and supportive work environment. Join us to kick-start your career in scheduling and coordination with opportunities to grow and succeed.

Responsibilities:

Client Coordination:
• Communicate with clients via phone, email, and chat to understand their scheduling needs
• Assist with travel planning and scheduling, including flights, accommodations, transportation, and activities
• Confirm client schedules and ensure all bookings align with their preferences and budget

Schedule Management:
• Create, coordinate, and maintain detailed itineraries for clients
• Update schedules promptly to accommodate changes or special requests
• Ensure all bookings are confirmed and shared with clients in a timely and accurate manner

Administrative Support:
• Maintain accurate records of schedules, bookings, and client interactions in our system
• Monitor deadlines, payment schedules, and booking confirmations to ensure smooth execution
• Assist in resolving scheduling conflicts or challenges efficiently and professionally

Benefits of Joining Our Team:
• Fully remote opportunity with the flexibility to work from home
• Comprehensive training and professional development to enhance your scheduling and organizational skills
• Access to exclusive travel discounts and perks for personal use
• Supportive and collaborative team environment focused on mentorship and growth
• Opportunities for advancement with unlimited income potential

Requirements: • Strong communication skills in written and spoken English; bilingual abilities are a plus • Excellent organizational and time-management skills with a keen attention to detail • Customer service experience is preferred but not required—training will be provided • Self-motivated with the ability to work independently and manage multiple tasks • Basic proficiency in technology, including scheduling tools and CRM platforms (training available)

Available Countries:

We are actively hiring in the following countries:

Antigua and Barbuda, Argentina, Aruba, Australia, Bahamas, Barbados, Belize, Bermuda, Bolivia, Cayman Islands, Chile, Colombia, Costa Rica, Dominican Republic, Ecuador, El Salvador, France, Germany, Grenada, Guatemala, Honduras, Italy, Mexico, Netherlands, New Zealand, Nicaragua, Panama, Peru, Saint Kitts & Nevis, Saint Lucia, Spain, Trinidad & Tobago, United Kingdom, United States, and Uruguay.

Ready to Get Started?

Begin your journey as a Scheduling Assistant with a supportive team dedicated to creating exceptional experiences for clients. Grow your skills and enjoy the flexibility and rewards of working remotely!

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