Staffing Coordinator / Payroll Assistant

About the position

The Staffing Coordinator / Payroll Assistant plays a crucial role in a skilled nursing facility by managing staff scheduling and supporting payroll processes. This part-time position requires a detail-oriented individual who can ensure adequate staffing levels and coordinate shift coverage while also handling payroll data entry and timekeeping tasks.

Responsibilities
• Complete and post monthly nursing schedule, coordinating requests to ensure appropriate coverage of units.
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• Answer employee calls regarding scheduling issues, and prepare written correspondence as necessary.
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• Consult with nursing department supervisors concerning staffing and scheduling needs.
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• Maintain daily tardy and absenteeism calendars for employee performance appraisals, reporting to the Director of Nursing Services all issues.
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• Work with Human Resources and Director of Nursing Services when scheduling modified work duty employees in accordance with work restrictions and facility policy.
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• Complete and update nursing department employee records and maintain records of current certifications and licenses for nursing department employees.
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• Answer applicant calls regarding position availability and coordinate interviews.
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• Communicate with Unit Managers to facilitate quality orientation programs, and provide each newly hired nursing personnel with an orientation schedule.
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• Create and uphold an atmosphere of warmth, patience, enthusiasm, and a calm and cheerful environment.
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• Enter and maintain accurate payroll information.
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• Assist with timekeeping and verifying hours worked.
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• Support the HR team with staffing-related documentation and reports.

Requirements
• Must have a High School Diploma or equivalent; Associates Degree preferred.
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• Must be a licensed Certified Nursing Assistant in this state.
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• Minimum 2 years of experience preferred.
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• Maintain confidentiality of all resident care information in accordance with HIPAA guidelines.

Nice-to-haves

Benefits
• Tuition assistance
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• Mentorship opportunities
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• Career development
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• Employee assistance program featuring counseling services, financial coaching, free legal services and more
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• Generous employee referral program
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• Paid time off/sick leave (rolls over annually)
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• 401K retirement plan with employer match
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• Comprehensive benefits package with medical coverage, voluntary dental, vision, and life insurance, short-term disability, and AD&D coverage
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• Access up to 50% of your net earned income before payday

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